Senior Executive Assistant

Fivetran • Denver, CO

8h • Hybrid

About The Position

From Fivetran’s founding until now, our mission has remained the same: to make access to data as simple and reliable as electricity. With Fivetran, customer data arrives in their warehouses, canonical and ready to query, with no engineering or maintenance required. Fivetran is building data pipelines to power the modern data stack for thousands of companies. We’re looking for a Senior Executive Assistant to provide high-impact support to our Chief Legal Officer. This role goes well beyond traditional calendar and inbox management, you’ll serve as a strategic partner to your executive, owning complex operational workflows, driving cross-functional coordination, and ensuring the legal department runs smoothly behind the scenes. This is a high-visibility role that touches executive operations, event planning, team culture, and legal operations. The ideal candidate thrives in ambiguity, takes initiative without being asked, and brings strong judgment about when to act independently and when to escalate. This is a full-time, hybrid position 2 days per week in our Denver, CO, Oakland, CA or NYC, NY offices. Our hybrid work model offers a blend of remote flexibility and in-person collaboration, including two days in the office each week to connect and build as a team.

Requirements

• 7+ years of experience supporting C-suite or VP-level executives, preferably in a high-growth tech environment
• Strong project management instincts—you build systems, document processes, and think about scalability without being asked
• Excellent written communication skills, including experience drafting executive correspondence and internal comms
• Demonstrated comfort with ambiguity and a bias toward action; you figure things out and propose solutions rather than waiting for direction
• Familiarity with AI tools and a willingness to adopt new technologies to improve workflows and efficiency

Responsibilities

• Keep the CLO’s calendar organized and conflict-free. Field and prioritize scheduling requests in alignment with executive priorities, adapting swiftly to changing circumstances.
• Schedule meetings, prepare agendas and briefing materials, and take notes with actionable summaries.
• Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, and travel documentation, with attention to preferences, policies, and cost-efficiency.
• Triage and organize email inboxes, draft responses, and surface priority items on behalf of the CLO.
• Draft, edit, and enhance documents and presentations with clear language and visual appeal.
• Manage expense submissions, prompt timely receipt gathering from the CLO, and submit reports accurately and on time.
• Draft correspondence, team announcements, and Slack messages on behalf of Legal leadership.
• Handle one-off administrative requests such as document retrieval, research, meeting setup, and presentation preparation.
• Use task management tools to track follow-ups, share updates, and keep work flowing across executive priorities.
• Support cross-functional projects such as process improvements and operational tracking in coordination with Legal Ops.
• Create and maintain standard operating procedures and playbooks for repeatable processes to ensure continuity and scalability.
• Plan and execute department-wide offsites and events end-to-end, including venue sourcing, contract negotiation, agendas, travel, meals, logistics, and on-the-ground coordination.
• Organize team events, gifting moments, and employee recognition initiatives that foster connection and positivity within the Legal org.
• Own and produce monthly Legal All-Hands meetings, including agenda creation, deck management, host recruitment, and post-meeting recaps.
• Monitor organizational health, surface engagement issues, and coordinate milestone celebrations.

Benefits

• 100% employer-paid medical insurance
• Generous paid time-off policy (PTO), plus paid sick time, inclusive parental leave policy, holidays, and volunteer days off
• RSU stock grants
• Professional development and training opportunities
• Company virtual happy hours, free food, and fun team-building activities
• Monthly cell phone stipend
• Access to an innovative mental health support platform that offers personalized care and resources in areas such as: therapy, coaching, and self-guided mindfulness exercises for all covered employees and their covered dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees