Steinman Communications Inc.- Senior Executive Assistant to C Suite

Steinman Communications Inc • Lancaster, PA

just now • Onsite

About The Position

Steinman Communications is seeking a highly experienced Senior Executive Assistant to provide comprehensive operational and administrative support to the President and executive leadership team. This role plays a critical part in supporting executive effectiveness through project coordination, report preparation, information management, and high-level administrative oversight.

The ideal candidate is a proactive, detail-oriented professional who thrives in a fast-paced environment and demonstrates the ability to manage complex, high-impact assignments with discretion, professionalism, and sound judgment. This position requires strong organizational skills, the ability to prioritize competing demands, and a collaborative approach to supporting executive and organizational goals.

Requirements

• Associate’s Degree or equivalent professional experience required; Bachelor’s Degree preferred
• 5+ years of executive-level administrative support experience strongly preferred
• Advanced computer proficiency with in-depth knowledge of Microsoft Office applications
• Exceptional written and verbal communication skills, with strong interpersonal and negotiation abilities
• Highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment

Nice To Haves

• Notary Public certification preferred
• Background in paralegal, banking, finance, trust, or legal environments a plus
• Project management experience preferred

Responsibilities

• Handles confidential information with discretion and diplomacy
• Answer phones and email in a professional and timely manner
• Provides insurance and contract review support and information gathering
• Exercises initiative in developing, or assisting in the development of processes, procedures and systems for the executive offices
• Plans and schedules meetings, conferences, teleconferences, and travel arrangements
• Assists with addressing operational matters such as workflow, budget preparation and control, and process improvement
• Works collaboratively across all affiliated companies and departments and assists, as needed or requested, with tasks or projects
• Assists in the preparation of board materials and communications and other regularly scheduled reports
• Addresses and resolves internal and/or external customer questions
• Assists with banking transfers and other banking needs
• Process invoices and check requests to Accounts Payable
• Document and record retention, as necessary
• Manages and maintains various databases
• Provide logistical support as needed
• Update and maintain partner information and contact lists
• Assist with event planning and preparation
• Preparation of spreadsheets using Microsoft Excel

Benefits

• 4 weeks PTO to start (pro-rated for first year)
• Paid Holidays
• Benefits: medical, prescription, dental, vision, short-term disability, basic life insurance
• 401(k) with Company Match
• Wellness program
• Employee Assistance Program
• Parental Leave Program
• Employee Referral Program

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree