Executive Assistant to Chief People & Communications Officer
About The Position
We are seeking a talented Executive Assistant to the Chief People and Communications Officer to join our Human Resource Department at Fossil Group in Richardson, TX. THis is an exciting opportunity to be part of the Human Resource team at Fossil. This role requires a highly organized and proactive individual capable of managing multiple tasks and ensuring the CPCO's time and resources are optimized effectively. What you will do in this role: Administrative Support: Manage the CPCO’s calendar, including scheduling meetings, appointments Coordinate and prepare for board meetings, executive committee meetings, and other key eventyPrepare and review communications, reports, and presentations for internal and external stakeholders Coordinate and manage the organization of team events, dinners and other engagement activities Handle confidential information with discretion and maintain privacy Travel Coordination: Organize domestic and international travel arrangements, including flight bookings, hotel accommodations, transportation, and visa requirements Prepare travel itineraries and assist with expense reports and reimbursements Event and Meeting Management: Organize and manage executive meetings, both internal and external, ensuring proper preparation and follow-through Assist in planning and coordinating corporate events and conferences Communication Liaison: Serve as the primary point of contact between the CPCO and both internal and external stakeholdersScreen and prioritize incoming communication, including phone calls, emails, and correspondence Draft and respond to emails and communications on behalf of the CEO when required Project Management: Assist in managing key projects and initiatives by tracking deadlines, deliverables, and milestones Help in coordinating interdepartmental teams and ensuring that projects align with strategic business goals Research and gather information on various topics for executive decision-making Who You Are Proven experience as an executive assistant, administrative assistant, or similar role, supporting C-suite executives, preferably CHRO, CPO or CPCO. A Bachelor's degree in business administration, management, or a related field is preferred Strong organizational, time-management, and multitasking skills Experience w/ global travel requirements Proficient in Microsoft Office Suite, Google Workspace, and other relevant tools Excellent verbal and written communication skills Ability to handle sensitive information with utmost discretion and confidentiality Strong problem-solving and critical thinking abilities Ability to work under pressure and meet deadlines effectively Proactive, detail-oriented, and highly organized approach to work Ability to prioritize tasks and manage competing demands efficiently Flexible and adaptable to changing priorities and dynamic work environments Strong interpersonal and communication skills, fostering trust and positive working relationships
Requirements
- Proven experience as an executive assistant, administrative assistant, or similar role, supporting C-suite executives, preferably CHRO, CPO or CPCO.
- Strong organizational, time-management, and multitasking skills
- Experience w/ global travel requirements
- Proficient in Microsoft Office Suite, Google Workspace, and other relevant tools
- Excellent verbal and written communication skills
- Ability to handle sensitive information with utmost discretion and confidentiality
- Strong problem-solving and critical thinking abilities
- Ability to work under pressure and meet deadlines effectively
- Proactive, detail-oriented, and highly organized approach to work
- Ability to prioritize tasks and manage competing demands efficiently
- Flexible and adaptable to changing priorities and dynamic work environments
- Strong interpersonal and communication skills, fostering trust and positive working relationships
Nice To Haves
- A Bachelor's degree in business administration, management, or a related field is preferred
Responsibilities
- Manage the CPCO’s calendar, including scheduling meetings, appointments
- Coordinate and prepare for board meetings, executive committee meetings, and other key eventyPrepare and review communications, reports, and presentations for internal and external stakeholders
- Coordinate and manage the organization of team events, dinners and other engagement activities
- Handle confidential information with discretion and maintain privacy
- Organize domestic and international travel arrangements, including flight bookings, hotel accommodations, transportation, and visa requirements
- Prepare travel itineraries and assist with expense reports and reimbursements
- Organize and manage executive meetings, both internal and external, ensuring proper preparation and follow-through
- Assist in planning and coordinating corporate events and conferences
- Serve as the primary point of contact between the CPCO and both internal and external stakeholdersScreen and prioritize incoming communication, including phone calls, emails, and correspondence
- Draft and respond to emails and communications on behalf of the CEO when required
- Assist in managing key projects and initiatives by tracking deadlines, deliverables, and milestones
- Help in coordinating interdepartmental teams and ensuring that projects align with strategic business goals
- Research and gather information on various topics for executive decision-making
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What This Job Offers
Job Type
Full-time
Career Level
Executive
