Senior Executive Assistant - Housing
About The Position
The purpose of this position is to provide administrative support for assigned department. Essential Duties and Responsibilities: Provides administrative support by handling calls, visitors, and mail, maintaining personnel files and spreadsheets, managing calendars, scheduling conferences and training rooms, interacting with public officials, external agencies, executive management, and staff, processing payroll, and assisting with department specific programs and events. Responds to requests for information and assistance and resolves citizen concerns and complaints. Assists with budget preparation and administration, processes related accounts payable or receivable information, processes tuition reimbursement requests, and determines petty cash disbursements. Facilitates online applications module, bills charges due to tenant damage and bills tenants for transfer charges. Orders and maintains office supplies and office furniture for department. Serves as lead office support contact by preparing/proofreading documents, correspondence and presentations, answering questions on policies, procedures, and practices for the department. Prepares a variety of reports related to departmental activities and conducts related research. Processes travel and training requests, makes travel arrangements, and assists with travel expense reconciliation. Supplemental Functions: Performs other similar duties as required.
Requirements
- Modern office procedures
- Customer service principles
- Basic accounting principles
- Basic budgeting principles
- Recordkeeping principles
- Grammar, punctuation, and spelling principles
- Office management principles
- Inventory maintenance principles
- Basic mathematical concepts
- Operating computers and applicable software applications
- Preparing a variety of reports
- Prioritizing work and performing multiple tasks
- Providing customer service
- Maintaining various confidential records
- Working independently
- Performing mathematical calculations
- Operating modern office equipment
- Preparing business correspondence
- Conducting research
- Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
Responsibilities
- Provides administrative support by handling calls, visitors, and mail
- Maintains personnel files and spreadsheets
- Manages calendars, scheduling conferences and training rooms
- Interacts with public officials, external agencies, executive management, and staff
- Processes payroll, and assisting with department specific programs and events
- Responds to requests for information and assistance and resolves citizen concerns and complaints
- Assists with budget preparation and administration
- Processes related accounts payable or receivable information
- Processes tuition reimbursement requests
- Determines petty cash disbursements
- Facilitates online applications module
- Bills charges due to tenant damage and bills tenants for transfer charges
- Orders and maintains office supplies and office furniture for department
- Serves as lead office support contact by preparing/proofreading documents, correspondence and presentations, answering questions on policies, procedures, and practices for the department
- Prepares a variety of reports related to departmental activities and conducts related research
- Processes travel and training requests, makes travel arrangements, and assists with travel expense reconciliation
- Performs other similar duties as required.
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What This Job Offers
Career Level
Senior
Education Level
No Education Listed
