Part-time Senior Executive Administrator, Office of the EVP for Finance & Administration

Brandeis University • Waltham, MA

4d • Onsite

About The Position

Part-time Senior Executive Administrator Office of the Executive Vice President for Finance & Administration Be the force behind strategic leadership. Are you a highly organized, detail-oriented professional who thrives in fast-paced, high-stakes environments? Do you anticipate needs before they arise and take pride in enabling senior leaders to operate at their best? If so, this is an opportunity to play a critical role at the center of institutional leadership. We are seeking a Senior Executive Administrator to provide high-impact support to the Executive Vice President for Finance and Administration (EVPFA) and the Chief Investment Officer. In this highly visible, part-time role, you will be a trusted partner—ensuring seamless operations, driving efficiency, and enabling strategic decision-making at the highest levels. The hiring range for this position is $44.2k - $47.5k. Please note this is a part-time position working 17.5 hours per week. Why This Role Matters This is more than administrative support. You will: Enable executive leaders to focus on strategic and fiduciary priorities Serve as a central hub of communication and coordination across the university and external partners Bring structure, clarity, and precision to complex workflows and high-level operations Your work will directly contribute to the effectiveness of leadership and the success of key institutional initiatives.

Requirements

• Bachelor’s degree (or equivalent experience) with 5–8+ years of executive-level administrative support
• Experience supporting senior leaders (SVP level or above preferred)
• Exceptional organizational and prioritization skills
• Strong judgment and ability to handle confidential information with discretion
• Clear, professional communication skills
• A proactive, service-oriented mindset with high attention to detail

Responsibilities

• Drive Executive Effectiveness Manage complex calendars, travel, and priorities with precision and foresight Ensure leaders are fully prepared with briefings, materials, and logistics Anticipate needs and proactively solve problems before they arise
• Be a Trusted Point of Contact Interface with senior leaders, faculty, trustees, and external partners Triage and manage inquiries with sound judgment and professionalism Draft high-level communications aligned with institutional priorities
• Ensure Operational Excellence Oversee daily office operations with accuracy and consistency Support budgeting, documentation, and administrative systems Maintain organized records and ensure smooth coordination across teams
• Support High-Level Meetings & Governance Coordinate meetings, agendas, and materials for executive and board-level discussions Capture key decisions and follow up on action items Manage logistics for internal and external engagements
• Contribute to Projects & Process Improvement Support special initiatives and cross-functional efforts Identify opportunities to streamline workflows and improve efficiency Ensure deliverables are timely, accurate, and impactful

What This Job Offers

• Job Type: Part-time
• Career Level: Executive
• Number of Employees: 1-10 employees