Senior Executive Administrative Assistant (COO & CPO)

J.D. Power

2d • $92,000 - $100,000 • Remote

About The Position

The Executive Assistant will provide high-level administrative support to the COO (Chief Operating Officer) and CPO (Chief People Officer) and other leadership members as needed. Reporting directly to the CPO, the Executive Assistant provides executive support to both the COO and CPO and works closely with both. The Executive Assistant may also support other senior management teams; organize and coordinate executive outreach and external relations efforts and oversee special projects. The ideal candidate for this role is a proactive, resourceful, and highly organized professional who thrives in a fast-paced, dynamic environment. You are a natural relationship builder who communicates with clarity and discretion, and you take pride in anticipating needs before they arise. You are tech-savvy, detail-oriented, and capable of managing multiple priorities with grace and efficiency. You bring a collaborative spirit, a high degree of emotional intelligence, and a commitment to excellence in every interaction.

Requirements

• Requires a bachelor's degree
• 4 to 6 years of experience supporting a senior executive:
• Ability to work as part of a team.
• Excellent oral and written communication skills.
• Ability to build collaborative relationships.
• Detail oriented.
• Must be able to meet deadlines as well as multi-task and prioritize.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Teams, and other collaboration tools.
• Familiarity with expense management systems (e.g., Coupa) and calendar management tools.
• Strong organizational and time management skills.
• High level of discretion and professionalism in handling confidential information.
• Ability to adapt quickly to changing priorities and business needs.

Nice To Haves

• Knowledge of Workday a plus.
• Experience supporting remote and hybrid teams is a plus.

Responsibilities

• Maintains the executive's calendar, schedules and confirms appointments, arranges meeting rooms or facilities, makes and confirms travel plans.
• Prepares agendas or presentations, attends meetings with the executive, and takes, transcribes, and distributes notes or minutes.
• Creating, editing, and formatting reports, presentations, and other documents
• Prepares and submits expense reports on behalf of the executive.
• Screens visitors, phone calls, or emails.
• Maintains confidentiality of sensitive information.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level