Senior Executive Administrative Assistant

Phillips 66 • Houston, TX

2d

About The Position

As a Senior Executive Administrative Assistant, you’ll play a vital role in supporting senior leadership and their teams, helping to create a seamless and productive work environment. This position offers the opportunity to work closely with executives, manage a variety of administrative tasks, and contribute to the success of key projects and daily operations. If you enjoy anticipating needs, staying organized, and building strong professional relationships, this role provides a dynamic platform to showcase your skills and grow your career.

Requirements

• Legally authorized to work in the job posting country
• High School Diploma or GED equivalent
• 5 + years of experience with office or operational systems
• Intermediate skills in Microsoft Office Suite, calendar and scheduling tools, and standard office equipment

Nice To Haves

• Experience supporting senior executives or leadership teams in a corporate environment.
• 9 + years of experience with office or operational systems
• Proficiency with SAP, SharePoint, or other collaborative and enterprise systems.
• Advanced skills in document management, reporting, and event coordination.
• Demonstrated ability to build trusting relationships and work effectively under pressure.
• Strong process orientation and a proactive approach to anticipating needs and solving problems.
• Experience with digital tools such as ChatGPT, Microsoft Copilot, or similar AI-powered platforms.
• Strong verbal and written communication skills, with the ability to interact professionally with a variety of stakeholders.
• Attention to detail, organizational skills, and the ability to manage multiple priorities.
• Ability to handle confidential information with discretion and sound judgment.

Responsibilities

• Provide comprehensive administrative support to an executive and their team, ensuring effective management of time, priorities, and sensitive matters.
• Coordinate office and administrative duties, including answering calls, managing correspondence, preparing documents, and handling expense reports and records.
• Organize meetings, appointments, and both domestic and international travel, ensuring all arrangements align with the executive’s schedule and preferences.
• Act as a first point of contact by screening visitors, responding to inquiries, and maintaining confidentiality and professionalism in all interactions.
• Proactively anticipate the executive’s needs, prepare materials for meetings, and support the leadership team with calendar management, travel, and expense coordination.
• Organize special events, maintain distribution lists, and ensure compliance with company policies and procedures.
• Leverage technical skills in office software and systems to produce reports, manage documents, and support procurement tasks.
• Build trusting relationships, demonstrate sound judgment, and maintain a productive and positive environment for the executive and their team.

Benefits

• Annual Variable Cash Incentive Program (VCIP) bonus
• 8% 401k company match
• Cash Balance Account pension
• Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
• Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees