Senior Executive Administrative Assistant

VF Corporation • Denver, CO

8d • $35 - $44

About The Position

The Senior Executive Assistant will provide primary support to multiple Vice Presidents in Digital Technology. The Senior Executive Assistant will serve as the primary point of contact for internal and external constituencies as required. The Senior Executive Assistant must be creative and enjoy working within a matrixed, global environment that is results-oriented and values-driven. The ideal candidate will have the ability to exercise excellent judgment and high confidentiality in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Senior Executive Assistant must be able to work under pressure, in a highly visible role, at times to handle a wide variety of activities and competing priorities. Let’s break down that day-in-the-life a bit more. Complete a broad variety of administrative tasks including managing complex calendars; completing expense reports; arranging complex and detailed domestic and international travel plans, itineraries, and agendas; and compiling documents for travel / meetings; as well as coordinating office events and helping with some light office management responsibilities. Correspond with a variety of constituents including other internal executives, external vendors and consultants, and other constituents in a highly responsive, professional manner Research, prioritize, and follow up on incoming issues and concerns as requested; respond or bring issues forward as appropriate Plan, coordinate and ensure the Executive’s schedule is followed and respected. Provide "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Executives’ time Maintain highly professional and effective relationships with other Executive Assistants across the company to ensure smooth communication and coordination across the enterprise as appropriate. Handle frequent access to highly confidential information and files. Enter and approve department bills as needed to ensure timely payment for professional services and vendors. Complete expense reports on a timely basis for leaders in department as needed. Assist with meeting planning and set up; schedules conference rooms, orders catering, secures technology and other resources as required. Develop and maintain good working relationships throughout the organization by exhibiting outstanding communication and customer service skills with all internal and external customers. Performs these and other departmental duties as assigned.

Requirements

• College degree or equivalent combination of education and work experience is preferred
• Minimum 7 years of effectively executing similar administrative tasks and responsibilities; experience supporting VP or Executive level is preferred.
• Must be highly professional, approachable, and creative
• Ability to thrive within a dynamic global environment that is results-oriented, purpose and values-driven, and brand-focused.
• Exercises excellent judgment and high confidentiality in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities
• Ability to work independently on projects, from conception to completion, and must be able to work under pressure, in a highly visible role, at times to handle a wide variety of activities and confidential matters with discretion
• Demonstrate ability to think creatively and proactively to solve problems and deliver effective solutions

Responsibilities

• managing complex calendars
• completing expense reports
• arranging complex and detailed domestic and international travel plans, itineraries, and agendas
• compiling documents for travel / meetings
• coordinating office events
• helping with some light office management responsibilities
• Correspond with a variety of constituents including other internal executives, external vendors and consultants, and other constituents in a highly responsive, professional manner
• Research, prioritize, and follow up on incoming issues and concerns as requested; respond or bring issues forward as appropriate
• Plan, coordinate and ensure the Executive’s schedule is followed and respected.
• Provide "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Executives’ time
• Maintain highly professional and effective relationships with other Executive Assistants across the company to ensure smooth communication and coordination across the enterprise as appropriate.
• Handle frequent access to highly confidential information and files.
• Enter and approve department bills as needed to ensure timely payment for professional services and vendors.
• Complete expense reports on a timely basis for leaders in department as needed.
• Assist with meeting planning and set up; schedules conference rooms, orders catering, secures technology and other resources as required.
• Develop and maintain good working relationships throughout the organization by exhibiting outstanding communication and customer service skills with all internal and external customers.
• Performs these and other departmental duties as assigned.

Benefits

• extensive development and growth opportunities for your current and future positions
• a competitive compensation package
• a strong benefits package that includes medical, dental, vision, and 401(k)

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 5,001-10,000 employees