Senior Executive Administrative Assistant

Johnson & Johnson Innovative Medicine•Hopewell Township, NJ

7d•Hybrid

About The Position

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit. We are searching for the best talent for a Senior Executive Administrative Assistant (EA) to the Chief Operations Officer, North America Innovative Medicine. This hybrid position is in Titusville, NJ. This position requires four (4) days onsite and one (1) day remote. About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine As the Senior Executive Administrative Assistant, we are looking for someone who is passionate, energetic, and agile, that acts professionally while demonstrating a clear communication style. The foundation of this role will be supporting the Chief Operations Officer, who is a member of the North America Leadership Team and will handle day-to-day items with little or no direction. The selected candidate will anticipate the needs of the leader, help them stay focused, resolve issues before they arise, and go the extra mile as needed. A successful person in this position will also partner with the Company Group Chairman's assistant, as well as other administrative staff supporting North America Leadership Team executives. This person must have solid organizational skills, be able to work successfully in a busy and complex environment, manage various duties with appropriate prioritization, an ability to problem solve, and learn new skills and technology effectively.

Requirements

A minimum of a High School diploma or equivalent
A minimum of 8 years of experience supporting high level executives
Excellent time management skills including the ability to multitask and effectively prioritize work
Technology savvy: Expertise with MS Office Suite (including Word, Excel, PowerPoint, SharePoint), Concur, Summit, Teams, Zoom, and other J&J systems
Strong verbal and written communication skills, interpersonal skills, and attention to detail
Flexibility to adjust to changing business environments to ensure an organized experience to internal and external clients
Proven ability to influence and collaborate within a team
Proven ability to build and support strong, positive relationships with internal and external business partners
Self-motivated and must possess the ability to work independently with minimal supervision
Display business and emotional intelligence, sound judgment and discretion
Demonstrate accountability for role responsibilities and actions

Responsibilities

Provide comprehensive administrative support to the Chief Operations Officer, including complex calendar management and schedule coordination.
Be the face of the Chief Operations Officer's office at all times
Assist in the preparation of presentation materials and agendas for team meetings and more
Set up and manage virtual meetings
Facilitate Workday tasks as needed
Prepares and maintains documents of a highly confidential and sensitive nature
Manage special projects as needed
Coordinate domestic and international travel arrangements
Submit and reconcile expense reports in Concur
Plan and schedule office-related events as needed
Coordinate conference room scheduling and catering for larger meetings as needed
Actively stay informed of company policies, procedures, and guidelines relevant to the functioning of the department and provide guidance of such to applicable staff
Maintain headcount and organization chart updates
Collaborate with the team admins and assist with off-site meetings
eMarketplace purchasing as needed

Benefits

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period10 days
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year