Senior Executive Administrative Assistant - EVP, CIO

Cardinal Health•Dublin, OH

7d•$27 - $44

About The Position

What Administration contributes to Cardinal Health Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues. Job Summary This role reports to the Executive Vice President, Chief Information Officer for Cardinal Health. The Senior Executive Administrative Assistant is responsible for providing support to the Chief Information Officer in their day-to-day office activities. This job manages scheduling and makes travel arrangements for related leaders. The Senior Executive Assistant, Administration maintains a strong understanding of all relevant Cardinal Health operations and frequently represents the company/senior leaders internally and externally through written and verbal communications. This job frequently handles confidential information and personal matters which requires the use of discretion and judgement in all interactions. The Senior Executive Assistant, Administration anticipates the needs of senior leaders and is capable of managing multiple tasks at time.

Requirements

6+ years of related professional experience, supporting senior level management with large national or global companies preferred
Associate degree, preferred, or equivalent combination of education and professional experience
Demonstrates extreme discretion when handling confidential matters/materials
Detail-oriented and displays ability to prioritize and handle multiple tasks while meeting deadlines
Ability to effectively set expectations with internal customers regarding timing of activities
Proficient in Microsoft Office programs; ability to learn new technology
Self-directed; ability and willingness to problem-solve and apply creative solutions (example: calendar conflicts)
Proficient verbal and written communications skills
Work proactively and independently, learn and adapt quickly, and enjoy working in a fast-paced and changing environment
Ability to interface with employees at all levels of the organization

Responsibilities

Manages the calendar of one or many senior leaders including the scheduling and coordination of internal and external meetings and conference calls
Arranges travel in accordance with senior leader demands and files related reimbursement documentation as needed
Coordinate complex travel arrangements, both domestic and International, in Concur
Reconcile, submit, and track expense reports on behalf of EVP, SVP and VPs
Receives and relays telephone messages from internal and external sources, to manage the time/interaction executives have with internal and external sources
Obtains and organizes information for use in conferences, speeches, and reports as requested by the senior leader
Develops, edits, proofreads, and formats presentations and other documents for senior leaders in preparation for meetings
Works on and manages projects as assigned by the senior leader(s)
Coordinate group meetings, workshops or team building events; collaborate with the Meeting and Events and Live Events teams, when needed
Create Excel/PowerPoint/Word documents and presentations utilizing data or input provided by leaders and staff
Prepare agendas for staff meetings and coordinate speakers/topics
Communicate with other Executive Assistants on scheduling meetings and other important events while building positive relationships
Learn and utilize company technology to complete assignments
Follow up on behalf of leaders supported on any outstanding issues
Manage EVP and SVP communication/shadow mailbox
Work with Talent Acquisition to schedule interviews, calibrations, and other meetings for hiring employees
Maintain department organizational charts
Partner with HR, Communications and Finance to coordinate meetings hosted by EVP and SVP
Develop and constantly improve internal processes
Order office supplies as needed by team
Keep current with company travel, expenses and other relevant policies and communicate changes to the team
Manage multiple projects simultaneously
Handle external deliveries and mail
Screen incoming calls/inquiries and handle independently where possible
Other administrative support duties (support during key projects) as assigned