Senior Executive Administrative Assistant

NiSource•Columbus, OH

About The Position

Provide critical information, analysis, and recommendations to support executive leadership team member decision-making. Serve as the voice of the ELT member and provide direct support to the CEO. Essential Functions Lead and coordinate discrete high-impact projects and the preparation of impactful reports and presentations, including Board materials, using independent judgment and discretion. Manage the ELT member’s schedule and travel arrangements to ensure organization and efficiency, including proactively identifying and resolving conflicts. Act as a liaison to, and build and maintain effective working relationships with, other executives, investors, and key senior-executive level stakeholders, e.g., senior partners at consultant companies. Oversee budget planning and monitoring of routine work or special projects for the ELT member or function supported to ensure that financial objectives are met. Independently plan and manage budgets identified by the designated ELT member for things such as executive leadership events, department meetings and executive off sites. Identify and implement process improvements to enhance efficiency and productivity for the ELT member and their function. Independently draft critical communications, including speeches and strategic documents for the ELT member. Handle confidential and highly sensitive information with the utmost discretion and professionalism. Manage communications and requests on behalf of the ELT member to ensure timely and thorough responses. Ensure adherence to company policies and regulatory requirements. Provide guidance and support to junior staff and administrative personnel. Promote and uphold the company’s values and culture.

Requirements

Minimum of 5 years of experience in an executive support role.
Excellent organizational, time management, communication, and interpersonal skills.
Proactive and solution oriented.
Ability to complete a high volume of varied responsibilities in a fast-paced setting with excellent attention to detail.
Skilled in all aspects of planning and project management/able to take an idea from concept to completion independently.
Excellent relationship builder with the ability to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders.
Must project a professional and positive demeanor and image.
Proficiency in Microsoft Office applications including Word, Excel and Power Point.
Excellent judgment and discretion relating to matters of significance.
Knowledge of proper document design and execution, e.g. report formatting, business letters.
Authorized to work in the United States without requiring sponsorship.

Nice To Haves

Bachelor's Degree in business administration or related field

Responsibilities

Lead and coordinate discrete high-impact projects and the preparation of impactful reports and presentations, including Board materials, using independent judgment and discretion.
Manage the ELT member’s schedule and travel arrangements to ensure organization and efficiency, including proactively identifying and resolving conflicts.
Act as a liaison to, and build and maintain effective working relationships with, other executives, investors, and key senior-executive level stakeholders, e.g., senior partners at consultant companies.
Oversee budget planning and monitoring of routine work or special projects for the ELT member or function supported to ensure that financial objectives are met.
Independently plan and manage budgets identified by the designated ELT member for things such as executive leadership events, department meetings and executive off sites.
Identify and implement process improvements to enhance efficiency and productivity for the ELT member and their function.
Independently draft critical communications, including speeches and strategic documents for the ELT member.
Handle confidential and highly sensitive information with the utmost discretion and professionalism.
Manage communications and requests on behalf of the ELT member to ensure timely and thorough responses.
Ensure adherence to company policies and regulatory requirements.
Provide guidance and support to junior staff and administrative personnel.
Promote and uphold the company’s values and culture.