Senior Events Coordinator

University of Southern California • Los Angeles, CA

2d • Onsite

About The Position

The University of Southern California Gayle Garner Roski School of Art and Design is seeking an experienced Senior Events Coordinator to join the External Affairs Team. This position is full-time, in-person, based on the main campus but, on occasion, will work at the graduate building in the Los Angeles Arts District and the Roski Studios Building. The Senior Events Coordinator will perform a variety of duties, including, but not limited to:

Requirements

• Minimum Education: Bachelor’s degree
• Minimum Experience: 2 years
• Experience with special events planning, fundraising management, or alumni and volunteer relations management.
• Experience in project management.
• Proven scheduling abilities.
• Ability to effectively manage and develop complex event and program budgets.
• Excellent written and oral communication skills.

Nice To Haves

• Preferred Experience: 4 years

Responsibilities

• Oversee all aspects of event logistics from conception to completion, including venue selection, contract negotiation with external vendors (catering, A/V, security, etc.), timeline development, budget management, and on-site coordination.
• Track progress and ensure completion of event projects, orders, and initiatives.
• Coordinate logistics and provide detailed instructions to all appropriate stakeholders prior to and during events (e.g., room setups, internet and electrical services).
• Manage workloads proactively to meet event and project deadlines.
• Develop marketing and promotional strategies for events.
• Lead the planning and execution of all logistical efforts related to the School’s satellite commencement ceremony in accordance with the University’s planning and procedures.
• Coordinate scheduling, vendor services, logistics, and on-site production to ensure a very positive experience for graduates, families and guests.
• Oversee and coordinate a comprehensive calendar of alumni events designed to engage alumni, foster community, and encourage involvement.
• Maintain and expand the alumni database, ensuring accurate records.
• Collect feedback through targeted surveys and other methods to assess success and implement improvements for future events.
• Act as the point person for alumni and start Roski mentorship program with current students and alumni.
• Oversee and manage the event budget. Ensures all expenses are done in accordance with University policies and all payments are completed in a timely manner.
• Assists with administrative tasks with regard to donors.

Benefits

• To support faculty and staff well-being, USC provides benefits-eligible employees with a broad range of benefits and perks to help protect their and their dependents’ health, wealth, and future. These benefits are available as part of the overall compensation and total rewards package.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 5,001-10,000 employees