Events Coordinator, Senior

Arizona State University•Tempe, AZ

4d•$24 - $26

About The Position

Events Coordinator, Sr. (part-time) under the Director of Project Humanities supervision and direction will plan, coordinate, organize, staff, and supervise events sponsored and facilitated by Project Humanities.

Requirements

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Knowledge of accepted standards of courtesy, etiquette, social sense, and personal demeanor.
Knowledge of coordinating and supervising work activities of others.
Knowledge of principles, practices and methods of budgeting, and fiscal management.
Knowledge of basic program/event management.
Experience in event planning.
Skill intact and diplomacy skills in interacting with a variety of campus personnel and working as a liaison and/or supervisor.
Ability to work effectively and collaboratively with other team members, faculty and staff across the university.
Ability to develop and maintain cooperative working relationships both within and across organizational areas.
Skill in planning, analyzing and coordinating activities and establishing priorities for self and others.
Skill in effective communication, both verbal and written.
Ability to lead by example in communicating, participating, and encouraging support of institution's sustainability programs.

Responsibilities

Conceptualizes, coordinates, plans and implements Project Humanities online and in-person events (workshops, Lectures, Symposia, Panels, Special Events).
Coordinates, plans, and assists with event fundraising activities (Founder/ VIP receptions, signature lectures).
Coordinates, plans, and implements Community events for educational/fundraising purposes.
Coordinates, plans, and implements Special donor group events and activities.
Develops, recommends, and implements change to program goals and objectives.
Acts as liaison to other ASU and community groups and organizations planning and coordinating events in which Project Humanities and/or other Project Humanities staff/ student workers will participate.
Schedules and plans logistic timeframes to ensure handling of all event details.
Coordinates with Project Humanities team all aspects of event planning (obtaining equipment, rentals, and physical plant assistance).
Assists in maintaining proper housecleaning services related to program/office/event.
Creates and coordinates off-campus and on-campus event partnerships
Works closely with caterers for event food, beverages, service personnel, decor and clean up.
Arranges for appropriate parking and ancillary transportation as needed.
Coordinates security needs including personnel, for staff, guests, building, and property.
Coordinates and collects event guest and attendee lists and registrations.
Monitors event caterers to ensure proper set up for staff events; supervise student hosts.
Monitors clean up and/or tear down event activities.
Manages and maintains record keeping of all pertinent information.
Performs other tasks, projects and activities relevant to Event Coordinator, Sr. as assigned.