Senior Events Coordinator

MSU Jobs•Starkville, MS

11d

About The Position

This position manages planning and arrangement of CVM events and activities conducted both on and off campus to promote CVM and its departments, programs, and services. Responsibilities will include budget development, planning for on-site and off-site events, vendor relations and event communications.

Requirements

Bachelor’s degree
Focus: Marketing, Public Relations, Project/Event Management or Related
Two years relevant work experience
Substitutions: Any equivalent combination of related education and related experience may be considered for this position.
Strong interpersonal and communication skills
Knowledge and understanding of meeting and event planning principles, requirements, procedures, and available resources.
Skill in organizing resources and establishing priorities.
Ability to develop, plan, and implement short- and long-range goals.
Knowledge of conference facilities, technology, and equipment.
Ability to create, compose, and edit written materials.
Ability to investigate and analyze information and draw conclusions.
Knowledge of finance, accounting, budgeting, and cost control procedures.
Knowledge of public institution purchasing principles, procedures, regulations, and standards.
Ability to perform complex tasks and to prioritize multiple projects.
A willingness to learn new technology programs to improve event management and logistics

Responsibilities

Oversee end-to-end logistics for internal and external events, including internal/external meetings and recognition events, academic conferences, workshops, alumni gatherings, donor receptions, and other professional events.
Manages event details including communication, venues, presenters, materials, catering, and technology ensuring each is arranged and completed in an appropriate and timely manner.
Organizes and executes administrative aspects of event operations such as invitations, RSVP lists, and timelines.
Collaborate with the communications team to promote events through various channels, including social media, email campaigns, and print materials.
Collaborate with vendors related to the sourcing/procurement and distribution of promotional materials utilized at marketing events. I.e., obtaining quotes, selection of vendors, managing logistics, providing and/or reviewing copy, managing vendor payment.
Assists in reviewing quotes to ensure that fair and reasonable pricing is recommended for approval.
Coordinate event logistics to include coordinating suitable location, arranging travel for guests (transportation and lodging), arranging catering/food, audio visual equipment, security, parking, and clean up.
Build and maintain relationships with key stakeholders, during and after events.
Maintain calendar of events in order to provide effective long-term planning and event management, anticipating competing events and prioritizing planning to ensure each event is successful.
Manage event deadlines, tracks progress, and ensures event stays on track.
Work closely with communications, administration, and finance staff to oversee and facilitate event processes.
Perform post-event strategic analysis, including budget recaps and results of participant feedback to assess the success of the event, determining where improvements are needed and adjusting future strategies based on these determinations.
Prepare follow up communication when needed, including thank you notes.
Performs other job-related duties as assigned.