Senior Event Delivery Manager

Informa Group Plc.•Chicago, IL

46d•$85,000 - $100,000•Onsite

About The Position

This rile is based in our Riverside Plaza, Chicago office The Event Operations team for Tech Events at Informa Connect and Informa Festivals is the backbone of our world-class technology event portfolio, ensuring flawless execution of premier B2B events that connect technology professionals across the globe. Our team manages the operational excellence behind major tech industry gatherings like London Tech Week, Network X, The AI Summit, and Africa Tech Festival. Be the architect of unforgettable moments that professionals talk about long after the event ends. Your attention to detail will orchestrate flawless experiences where careers advance, deals close, and industries evolve. Leads Event Operations team assigned to an event executing venue, contractor, production and food and beverage activities for assigned events. Considered a Subject Matter Expert for one or more event delivery fulfillment disciplines such as conference, exhibition or sponsorship fulfillment. In conjunction with Event Delivery Lead, develops the annual event budgets, monthly forecasts, actual spend, cost savings and ROI. Responsible for the implementation and adherence to each. Responsible for communication workflow to all service providers, include but not limited to electrical, internet, venue services, decorator services, audio visual, etc. Consult team members and documents output to identify any conflicts; is responsible event production timeline and plan of action to ensure profit margin. Responsible for communication workflow for graphic/sign orders encompassing collection of content, submission, editing approval of signage proofs and onsite placement/removal. Responsible for communicating approved design concepts to all necessary team members to ensure consistency. Responsible for creation of event floorplans to ensure efficient use of space, proper traffic flow and compliance with safety and facility requirements. Create and maintain accurate master event drawing of all event space to include sponsor signage opportunities, show management room sets and classroom sets. Collaborates with the Event Marketing team and vendors to organize and enhance outbound communications to attendees and exhibitors via event website, emails and webinars. Collaborate with the AV vendor to ensure budgetary compliance and maximum value including identifying potential areas of overtime. Works with registration to coordinate exhibitor and attendee registration, including advance and on-site registration, lead retrieval systems, staffing, etc. Works with event delivery team to ensure all technology is set up and functional; includes providing computers, internet, wireless, iPad stands, charging stations, etc. Manages communications with internal and external customers to ensure that issues are discussed and resolved. Ensure assigned event teams (internal and external) understand the event sustainability plan, including effective sustainability initiatives to reduce or reuse, and involve community engagement through local non-profit beneficiaries. Completes and posts event sustainability tracking document in a timely manner post event. Trains, supervises and evaluates assigned cross-functional event operations teams.

Requirements

Tech savvy, willingness to adopt and embrace new technologies.
Experience in outsourcing/shared service governance and delivery.
Analytical & problem solving capability.
Solid understanding of the use of data in decision making.
Event automation tools, platforms and knowledge.
Negotiation and management of suppliers.
Strong customer experience focus.
Proven leadership track record in Event Operations.
An influential leader with the ability to operate at both strategic and operational levels.
Building and maintaining relationships and understanding customer needs.
Managing stakeholders internally and externally
Strong collaboration and communication skills written, verbal, presentation
Prior experience of establishing a shared service operation.
Proven expertise in managing project activity, ability to prioritise and manage time efficiently.
Demonstrable experience of leading and managing a team of operational colleagues
Change leadership; leading colleagues and team in a rapidly changing environment.

Responsibilities

Leads Event Operations team assigned to an event executing venue, contractor, production and food and beverage activities for assigned events.
Considered a Subject Matter Expert for one or more event delivery fulfillment disciplines such as conference, exhibition or sponsorship fulfillment.
In conjunction with Event Delivery Lead, develops the annual event budgets, monthly forecasts, actual spend, cost savings and ROI. Responsible for the implementation and adherence to each.
Responsible for communication workflow to all service providers, include but not limited to electrical, internet, venue services, decorator services, audio visual, etc. Consult team members and documents output to identify any conflicts; is responsible event production timeline and plan of action to ensure profit margin.
Responsible for communication workflow for graphic/sign orders encompassing collection of content, submission, editing approval of signage proofs and onsite placement/removal. Responsible for communicating approved design concepts to all necessary team members to ensure consistency.
Responsible for creation of event floorplans to ensure efficient use of space, proper traffic flow and compliance with safety and facility requirements. Create and maintain accurate master event drawing of all event space to include sponsor signage opportunities, show management room sets and classroom sets.
Collaborates with the Event Marketing team and vendors to organize and enhance outbound communications to attendees and exhibitors via event website, emails and webinars.
Collaborate with the AV vendor to ensure budgetary compliance and maximum value including identifying potential areas of overtime.
Works with registration to coordinate exhibitor and attendee registration, including advance and on-site registration, lead retrieval systems, staffing, etc.
Works with event delivery team to ensure all technology is set up and functional; includes providing computers, internet, wireless, iPad stands, charging stations, etc.
Manages communications with internal and external customers to ensure that issues are discussed and resolved.
Ensure assigned event teams (internal and external) understand the event sustainability plan, including effective sustainability initiatives to reduce or reuse, and involve community engagement through local non-profit beneficiaries. Completes and posts event sustainability tracking document in a timely manner post event.
Trains, supervises and evaluates assigned cross-functional event operations teams.

Benefits

Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks
Broader impact: take up to four days per year to volunteer, with charity match funding available too
Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves
Time out: 15 days PTO rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
Competitive benefits, including a 401k match, health, vision and dental insurance, parental leave and an ESPP offering company shares at a minimum 15% discount
Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app and more
Recognition for great work, with global awards and kudos programs
As an international company, the chance to collaborate with teams around the world

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume