Senior Escrow Officer

Cantor Fitzgerald•Houston, TX

About The Position

Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform’s global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the twelve months ended December 31, 2025, Newmark generated revenues of over $3.3 billion. As of December 31, 2025, Newmark and its business partners together operated from approximately 175 offices with over 9,300 professionals across four continents. To learn more, visit nmrk.com or follow @newmark. Responsibilities Key Responsibilities Timeline management: Ensure title search is received, commitment is prepared by the appropriate team, reviewed by Underwriter/Title Officer, and circulate to clients in a timely manner. Order Municipal Lien Searches, UCC searches, as needed. On non-funding files, coordinate getting a direct underwriting escrow officer assigned and work with them throughout the transaction. Create Closing Invoices as needed. Schedule mobile notary appointments. Review purchase agreements, title commitments, and closing instructions. Reply to client emails regarding anything escrow related in a timely manner. Manage closing checklist and collect items required for closing, to include payoffs and organizational documents. Collect all wire instructions and invoices from parties to a transaction. Prepare and balance settlement statements with a high level of accuracy. Calculate recording costs and title fees. Setup the SoftPro file so that all disbursements and incoming funds properly appear within the file. Effectively communicate and work closely with the Accounting/Funding Team to ensure a smooth flow of each file between the teams. Order title search updates approximately 3-7 days prior to closings. Submit closing recordables for recording in proper order. Identify and resolve any recording issues proactively to avoid delays. After completion of recording communicate with Policies department to get final policies prepared and circulated to parties. Mentor and provide guidance to junior escrow officers and support staff as needed. Follow all state guidelines to provide the proper deed recording forms / transfer forms to parties for execution.

Requirements

Education: Associate’s or Bachelor’s degree preferred; equivalent experience accepted.
Experience: Minimum 5 years in escrow, mortgage closing, or post-closing operations. At least 2 years in a supervisory or leadership role.
Skills: Strong knowledge of escrow procedures, title insurance, and post-closing documentation.
Excellent attention to detail and problem-solving abilities.
Strong organizational and multitasking skills.
Proficient in escrow or loan origination systems (e.g., SoftPro, Encompass, ResWare).
Effective written and verbal communication skills.
Leadership, team-building, and conflict resolution skills.

Responsibilities

Timeline management: Ensure title search is received, commitment is prepared by the appropriate team, reviewed by Underwriter/Title Officer, and circulate to clients in a timely manner.
Order Municipal Lien Searches, UCC searches, as needed.
On non-funding files, coordinate getting a direct underwriting escrow officer assigned and work with them throughout the transaction.
Create Closing Invoices as needed.
Schedule mobile notary appointments.
Review purchase agreements, title commitments, and closing instructions.
Reply to client emails regarding anything escrow related in a timely manner.
Manage closing checklist and collect items required for closing, to include payoffs and organizational documents.
Collect all wire instructions and invoices from parties to a transaction.
Prepare and balance settlement statements with a high level of accuracy.
Calculate recording costs and title fees.
Setup the SoftPro file so that all disbursements and incoming funds properly appear within the file.
Effectively communicate and work closely with the Accounting/Funding Team to ensure a smooth flow of each file between the teams.
Order title search updates approximately 3-7 days prior to closings.
Submit closing recordables for recording in proper order.
Identify and resolve any recording issues proactively to avoid delays.
After completion of recording communicate with Policies department to get final policies prepared and circulated to parties.
Mentor and provide guidance to junior escrow officers and support staff as needed.
Follow all state guidelines to provide the proper deed recording forms / transfer forms to parties for execution.