Senior Director's Assistant

Pacific Gas And Electric Company•Oakland, CA

1d•Hybrid

About The Position

The Enterprise Transformation Office (ETO) leads PG&E’s next phase of companywide change, helping the company turn its bold 10-year True North Strategy into sustained performance with predictable outcomes. Building on a strong foundation established over the past five years, ETO orchestrates high‑value, enterprise‑wide initiatives by aligning shared teams, systems and priorities around a common direction and integrated roadmap. The ETO Business Operations, Chief of Staff team is responsible for driving business performance, strategic planning, and providing support to the ETO organization. We utilize lean methodologies and tools to streamline processes, eliminate waste, and continuously improve our operations to deliver exceptional value to our customers. Our purpose is to keep our business partners informed and equipped for what’s ahead with a focus on delivering for our customers. This is a unique role that will support 4-5 Senior Directors on the Enterprise Transformation team. This position is hybrid, working from your remote office and Oakland, CA approximately 3 days per week, or more, based on business needs or company requirements.

Requirements

High School or GED-General Educational Development-GED Diploma
Administrative experience, 4 years

Nice To Haves

Bachelors Degree
Experience in supporting director-level leader or above, 2 years
Strong organizational and time management skills
Proficiency in Microsoft Office and SAP systems
Ability to work proactively, interdependently and anticipate needs
Excellent communication and interpersonal skills
Discretion and judgment in handling sensitive information

Responsibilities

Manage and prioritize complex calendars.
Coordinate recurring and ad hoc meetings, including logistics like booking conference rooms, AV setup for in-person and online meetings.
Resolve scheduling conflicts by evaluating business priorities and collaborating across departments.
Prepare Office of EVP Look Ahead folder, meeting materials, back up in MS OneNote
Track action items using a follow-up system, tool or process, communicate and report on status.
Draft, edit, and finalize presentations, EVP speaker notes, reports, and meeting materials.
Create, maintain email distribution lists
Support content updates on intranet and SharePoint sites.
Maintain organized filing systems and document storage protocols.
Submit building service requests, coordinate office space planning, oversee inventory and procurement of office supplies and equipment, including service scheduling and maintenance coordination.
Backup other Executive Assistants as required
Maintain and update DOR Tracker, update metrics.
Handle time reporting, organization change requests, personnel change requests, rewards and recognition forms, organization chart updates.
Maintain emergency contact lists and ensure compliance with safety and training protocols.
Monitor & track staff participation in required training.
Order LAN ID and assets for new hires.
Handle all aspects of new employee onboarding.
Manage end-to-end logistics for individual and group travel, conferences, and events.
Arrange facilities, catering, and create detailed itineraries while ensuring compliance with corporate travel policies
Prepare and manage invoices, purchase orders, and requisitions in alignment with company protocols.
Assist with expense report preparation, ensure policy compliance, and reconcile P-Card/C-card statements.
Oversee corporate card usage, including statement reconciliation and adherence to reporting standards.
Maintain records and renewals for professional memberships and subscriptions.
Process check and wire transfer requests, and manage invoice distribution and payment follow-ups.