Senior Director, Procurement Services

Orange County Public Schools•Orlando, FL

About The Position

To lead, negotiate, manage and direct in a manner which is comprehensive, responsive, efficient, legal, and innovative while maintaining the fiscal integrity of the district.

Requirements

Bachelor’s degree in business administration, management, public administration or related field from an accredited institution.
At least ten (10) years of progressively broader experience in contracting processes and the procurement of goods and services, preferably within a large, urban school district or other governmental organization.
Five (5) or more years of direct management of a major procurement operation is essential.
The incumbent is considered to be “essential personnel” during an emergency and can be subject to being held over or called back to a district location at all times.
Knowledge and experience in the implementation of state statutes, state board of education regulations, and purchasing procedures, as well as familiarity with the function of architects, engineers and contractors involved in various size construction projects.
Knowledge and experience in the implementation of state statutes and federal guidelines as they apply to the participation of minority and/or women-owned business.
Demonstrate leadership and management ability; skill in public relations; ability to apply principles of continuous quality improvement to contracts administration and MWBE processes.
Possess skills to prepare detailed reports, organize work efforts, analyze and establish control systems, and have good communication skills in written form and oral presentation.
Knowledge of and commitment to decentralized decision making and accountability for results.

Responsibilities

Lead and direct all operations and functions within the purchasing, facilities contracting, material management and business opportunity sections consistent with district goals.
Lead strategic and operational planning for the development, public notification, selection and implementation of contracted construction-related services; purchase of all goods and services in a competitive and cost-effective way; and the timely and efficient issuance of purchase orders for the district.
Direct, oversee and evaluate each position reporting directly to him/her regarding productivity in achieving district goals.
Plan and implement a system of feedback and evaluation regarding the effectiveness of all sections as perceived by the users of their services.
Direct and approve the preparation and review of all district bids, requests for proposals, quotes construction bids, professional service proposals and contract documents in accordance with school board policy and Florida statute.
Implement and maintain a contractor and vendor evaluation program that identifies the contractor’s and vendor’s performance.
Direct the management of the claims process related to warranties, audits, errors and omissions and latent defects. Ensure the receipt of all funds and services due from contractors and architects and that defective work is corrected timely and in accordance with the contractual rights reserved by the district.
Lead, schedule, coordinate and serve as the process administrator for CCNA meetings; maintain all documentation of meetings and committee scores; ensure that CCNA deliberations are conducted in accordance with state statute and school board policy; defend the CCNA committee’s recommendations during any protest.
Conduct pre-bid and pre-submittal conferences as required. Attend pre-construction conferences as required.
Lead and direct on behalf of the superintendent negotiations with contractors, vendor and design professionals to acquire the best cost and terms for the services to include such clarification of conflicting interpretations of the contract, permissible costs, compensation structure, insurance plans, minority- and women-owned business participation and subcontracting programs and contract changes.
Ensure well-functioning operations within the Material Management section in the service areas of mail and courier, surplus operations, records management, print management and forms management.
Ensure OCPSs strategic financial interests are represented in determining the items that are bid, catalogue purchased and stocked to support schools and offices.
Keep constantly appraised of local, national and international economic or business situations that affect contracts administration policy; make decisions to adequately meet those changing conditions and define newly-required strategy to effectively meet business objectives.
Make oral and written presentations to the Superintendent and the senior staff outlining and recommending contractual needs and methodology.
Develop and present all contract documents to CPSC (Capital Program Steering Committee) for review and approval.
Develop and maintain contract administration policies and standards, including sound business practices, system of fiscal checks and balances, tracking systems and quality controls.
Ensure that bid specifications meet user requirements while promoting market competition among those offering goods and services to the district.
Keep the Chief Executive Officer-Strategy and Infrastructure informed all problems and concerns.
Leads the implementation of e-procurement through the districts use of SAP and other technology-based procurement mechanisms.
Ensures appropriate controls are in place in terms of permissions for contracting authority and approval of purchases and contracts.
Ensures an optimal strategic organizational design to meet changing needs of the district.
Maintains a comprehensive tracking of key performance measures relative to procurement effectiveness, efficiency, and customer service.
May be required to serve as a Disaster Incident Management Team (DIMT) member during a disaster or emergency caused by severe weather, fires, power failures, pandemic, or event challenging our security.
Follow the district’s policies and procedures as related to all HRMD guidelines, executive limitations, the district’s instructional initiatives and the school district’s charter guidelines..
Follow the district’s policies and procedures as related to fixed assets.
Develop leadership in subordinates.
Responsible for keeping up to date on current technology being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise.
∗ Responsible for self-development and keeping up to date on current research, trends and best practices relevant to the area of responsibility. Perform other duties and responsibilities as assigned by supervisor.
Essential Performance Responsibilities