Senior Development Coordinator

PSU Foundation • Portland, OR

12d • $26 - $31

About The Position

The Senior Development Coordinator provides administrative and project management support to two Assistant Vice Presidents (AVPs) of Development and Development team to ensure the smooth execution of day-to-day fundraising activities and projects. This position is responsible for supporting donor engagement processes, managing internal systems and documentation, coordinating meetings and events, and assisting with the preparation of fundraising materials and reports. This position regularly collaborates with Foundation staff across departments and serves as a key partner to development colleagues, university unit partners, and internal stakeholders to advance the Foundation’s fundraising efforts.

Requirements

• 3+ years of relevant administrative experience, including scheduling and managing calendars, communication and coordination with cross-functional teams, data collection and entry, task tracking, event planning and execution, preparing reports, editing proposals, assisting with acknowledgements, supporting staff recruitments and onboarding, and budget reconciliation.
• Bachelor’s degree or equivalent combination of education, training, and relevant experience.
• Demonstrated success managing cross-functional projects, including collaboration with a variety of stakeholders and proactive follow-up and management of urgent deadlines
• Proficiency with commonly used workplace technologies, such as Microsoft Office, SharePoint, CRM platforms, and other cloud-based collaboration or document management tools, including AI (example: Copilot)
• Demonstrated ability to contribute to an inclusive, equitable, and respectful workplace by working collaboratively with people from a wide range of backgrounds, identities, and experiences.

Nice To Haves

• Experience working in higher education or non-profit organization.
• Experience providing administrative support to senior-level leaders.
• Experience with moderately complex project management.
• Working knowledge of standard fundraising practices and the donor solicitation cycle.
• Working knowledge of Asana or similar project management tools.
• Familiarity with Blackbaud CRM or other donor databases.

Responsibilities

• Provides administrative support for internal and external development meetings, including meeting preparation, logistics , notetaking, sending follow-up messages, and managing complex schedules.
• Support the AVPs’ work in driving cross-functional initiatives through high level project management and collaboration.
• Supports donor and prospect related administrative functions. Including entering contact reports, editing and proofreading proposals, and creating stewardship materials (such as impact reports, development presentations and operational reports and tracking systems .
• Serves as point of contact to internal constituents for data/information requests and fields external inquiries.
• Collaborates with donor relations on strategic stewardship projects.
• Maintains and manages digital filing/document storage systems using a broad range of software including the foundation’s database.
• Collaborates with other development staff, unit partners and the following foundation teams: research and prospect management, engagement and communications, stewardship, IT and data management, and finance and accounting.
• Participates in planning, executing, and supporting central team’s fundraising and stewardship events and/or programs.
• Performs other duties as assigned.

Benefits

• 4-Day Workweek: As part of our commitment to wellness and workplace culture, transitioned to a 4-day workweek—an innovative shift that reflects our values and promotes balance across our team. Hourly employees work 32 hours per week and receive compensation equivalent to a full 40-hour schedule. Business operations are closed on Fridays, supporting work-life balance and recognizing the value of your time.
• Top-Tier Benefits : We offer one of Oregon’s leading nonprofit benefits packages, designed to support the well-being of employees and their families.
• Full- t ime e mployee b enefits i nclude: 4 Day Work Week, with business operations closed on Fridays.
• 100% employer-paid medical coverage on our base plan
• 95% employer-paid dental and vision coverage
• Up to 27 days of paid time off plus 10 paid holidays , including one floating holiday
• Up to 12% employer contribution to eligible 401(k) plans after applicable waiting periods
• Employer-paid Long-Term Disability and Life Insurance
• Portland State University affiliated employee benefits, including tuition discount

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level