Senior Development Coordinator

American Heart Association•Salt Lake City, UT

1d•Hybrid

About The Position

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us. We are currently hiring a Senior Development Coordinator within our Utah Division based in Salt Lake City, Utah. The Senior Development Coordinator will be responsible for the logistics and administrative management for our Utah campaigns, including Go Red for Women, Heart Challenge, and our Impact campaigns; auxiliary fundraising and volunteer/donor cultivation events; maintaining databases and spreadsheets; coordinating event administration, schedules and meetings; controlling inventory of marketing, presentation, or fundraising materials; and preparing detailed financial and operations reports. Critical thinking skills and attention to detail are crucial. This hybrid position involves regular work performed from remote locations for business meetings and events which are outdoors and regular meetings in the Salt Lake City office. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally. #TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn , Instagram , Facebook , X , and at heart.jobs .

Requirements

High School Diploma or Equivalent
5 years of relevant experience which includes meeting and event planning
Ability to do daily local travel; requires access to reliable transportation at all times on an immediate basis.
Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving
Advanced proficiency with Microsoft Office applications and Customer Relationship Management systems; Excel proficiency is preferred.
Ability to communicate effectively and professionally both orally and in written form

Nice To Haves

Experience managing and cultivating high-level volunteer leaders at the C-Suite level
Knowledge of corporate and community networks

Responsibilities

Plans, coordinates, implements and evaluates fundraising events (virtual and/or in-person). Includes all aspects of event planning: event design, vendor selection and management, contract negotiation, visual innovation, budget management, resource optimization and execution excellence.
Evaluates effectiveness of event plans and event implementation processes and finds ways to improve efficiencies, collaboration and attendee experience.
Secures and assists with volunteer committee donor/pledge forms, underwriting forms and in-kind donations to ensure all campaign deadlines are met.
Helps to ensure vendors adhere to contractual obligations and that service levels are maintained or exceeded.
Develops staffing plan for assigned events.
Manages vendors on event day.
Assists volunteer committee(s) with detailed project and administrative management including scheduling and tracking activities and execution of agreed upon deliverables.
Creates and runs reports from internal databases and systems.
Ensures that income targets, goals, weekly reports are timely, clear and effective in meeting leadership needs related to revenue reporting.
Tracks and reports on sponsorship income, pledged dollar amounts and event donation information for events.
Ensures accuracy and adherence to the latest policies and practices of the American Heart Association as they relate to fiscal and event financials.
Prepares and maintains fundraising materials and presentations as well as event collateral and marketing material in collaboration with internal and external stakeholders.
Coordinates logistics for auxiliary events and donor/sponsor meetings.
Monitors event budget.
Coordinates and tracks invoicing, expenses, and peripheral accounts for event(s).
Prepares and distributes reports as requested.
May assist with the on-site distribution of collateral materials and volunteer access to American Heart Association systems including set-up and coordination of online giving strategies.
Prepares and communicates schedules, meetings and ensures deadlines are met.
Performs administrative duties as required or requested.
Assists with the solicitation, collection, deposit and reporting of donations.

Benefits

Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.
Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

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