Senior Development Coordinator

Trinity Health•Fort Lauderdale, FL

1d•Onsite

About The Position

Purpose: The Senior Development Coordinator is responsible for providing centralized team support for the Development Department, maintaining accurate donor records, processing gifts, purchase orders and invoices. Responsible for all administrative and clerical tasks necessary in performing the duties of this position. The Sr. Development Coordinator works on special projects to advance the department's efforts in identifying new donor prospects and cultivating and stewarding existing donor base. The Sr. Development Coordinator may be asked to represent the Development Department at community events, during and outside of regular business hours including weekends, and is the liaison to assigned internal and external stakeholders. The Sr. Development Coordinator must be able to work independently with only general guidance. Ensures accurate and timely database entries, including donor interactions and development plans, and is responsible for database management of all related job tasks. Creates and maintains reporting mechanisms to support department goals as needed. Maintains strict confidentiality of donor information, gift details and department metrics. Documents and maintains accurate constituent records for current and prospective donors. Provides essential details to ensure accurate gift processing and fund designation. Makes gift deposits, creates and uploads batches as directed. Submits check requests, processes reimbursements, orders office supplies as needed. Communicates on behalf of Leader(s) with designated donors to maintain engagement and to surface major gifts and prospects. Communicates with Leader(s) as needed to maximize philanthropic potential. Provides support for Leaders in with drafting and preparing solicitation proposals. Assists with the planning and coordination of major gift solicitations, stewardship and donor recognition as directed. Responsible for coordinating meetings and managing calendars for multiple leaders, including tracking pending meetings and entering scheduled, planned, and completed meetings in Blackbaud CRM. Creates and maintains reporting mechanisms to support department goals as needed. Maintains strict confidentiality of donor information, gift details and department metrics. Maintains communications, newsletters, mailboxes, mailings, etc., that are distributed to donors. Responds to donors in a timely and professional manner. Creates and maintains reports including but not limited to proposals, event appeals, fiscal year performance reports, committee metrics, solicitor performance reports, organization giving reports, donor lists, and more. Develops and maintains strategic relationships and networks with hospital departments, internal and external key stakeholders Coordinate development aspects of patient / donor concierge program to facilitate any patient needs, to identify, cultivate, solicit and steward prospects and donors.

Requirements

Minimum 4 years of job-related experience
Proficient with Microsoft Office suite, especially Excel, Word, PowerPoint
Ability to communicate clearly, concisely and professionally both orally and in writing
Strong interpersonal skills a must
Ability to manage several projects simultaneously, prioritize and plan work activities while meeting established deadlines
Strong organizational and time-management skills
Ability to evaluate, interpret, and present complex information effectively in professionally prepared documents or presentations
Must possess a demonstrated attention to detail in order to achieve a high degree of accuracy
Independent and innovative self-starter who displays an ability to learn quickly and easily adapts to changing situations
Experience researching topics to gain knowledge and understanding when information gaps exist
Ability to collaborate effectively with colleagues within Philanthropy and other units to gain full understanding of the project and the desired outcome; ability to produce high quality and consistent results with assistance of team members; provide support to teammates involved in complex and special projects requiring additional resources and specific expertise
Must be able to work with the public

Nice To Haves

Bachelor's Degree preferred
Knowledge and practical use of donor database systems such as Blackbaud CRM & PeopleSoft preferred

Responsibilities

Providing centralized team support for the Development Department
Maintaining accurate donor records
Processing gifts, purchase orders and invoices
Performing administrative and clerical tasks
Working on special projects to advance the department's efforts in identifying new donor prospects and cultivating and stewarding existing donor base
Representing the Development Department at community events, during and outside of regular business hours including weekends
Acting as liaison to assigned internal and external stakeholders
Ensuring accurate and timely database entries, including donor interactions and development plans
Database management of all related job tasks
Creating and maintaining reporting mechanisms to support department goals as needed
Maintaining strict confidentiality of donor information, gift details and department metrics
Documenting and maintaining accurate constituent records for current and prospective donors
Providing essential details to ensure accurate gift processing and fund designation
Making gift deposits, creating and uploading batches as directed
Submitting check requests, processing reimbursements, ordering office supplies as needed
Communicating on behalf of Leader(s) with designated donors to maintain engagement and to surface major gifts and prospects
Communicating with Leader(s) as needed to maximize philanthropic potential
Providing support for Leaders in with drafting and preparing solicitation proposals
Assisting with the planning and coordination of major gift solicitations, stewardship and donor recognition as directed
Coordinating meetings and managing calendars for multiple leaders, including tracking pending meetings and entering scheduled, planned, and completed meetings in Blackbaud CRM
Maintaining communications, newsletters, mailboxes, mailings, etc., that are distributed to donors
Responding to donors in a timely and professional manner
Creating and maintaining reports including but not limited to proposals, event appeals, fiscal year performance reports, committee metrics, solicitor performance reports, organization giving reports, donor lists, and more
Developing and maintaining strategic relationships and networks with hospital departments, internal and external key stakeholders
Coordinating development aspects of patient / donor concierge program to facilitate any patient needs, to identify, cultivate, solicit and steward prospects and donors