SENIOR DEPUTY CITY CLERK

City of Huntington Beach, CA•Huntington Beach, CA

69d

About The Position

Under general supervision, the Senior Deputy City Clerk performs complex paraprofessional and administrative duties in support of the Office of the City Clerk and the City Council. This is the journey level classification within the Deputy Clerk series. The ideal Candidate is a resourceful self-starter whose superior verbal and written communication skills enable them to forge trust-based alliances across departments, vendors, and community partners, ensuring the Elected City Clerk's Office is represented with professionalism and integrity. They approach every challenge with meticulous attention to detail and a commitment to excellence, applying sound judgment, ethical integrity, and unwavering discretion to protect sensitive legislative work. Their analytical thinking and strategic prioritization allow them to solve problems proactively and manage time effectively under tight deadlines. They navigate sensitive conversations with tact to foster cooperation and trust. They exhibit natural leadership by setting a positive example and taking initiative on key projects. They champion continuous improvement by embracing complexity, anticipating needs, and streamlining processes.

Requirements

Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying.
A high school diploma or equivalent certificate, supplemented by two (2) years' college-level coursework or specialized training in business or public administration or other directly related field.
Three (3) years' increasingly responsible paraprofessional or administrative experience, preferably working with an elected/appointed City Council, Governing Board or Board of Directors.
State of California Notary Public Commission must be obtained within six (6) months of appointment.

Nice To Haves

An associate's degree in business or public administration preferred.
Certified Municipal Clerk (CMC) designation is preferred and may substitute for up to one (1) year of required experience.
Passport Acceptance Agent Certification preferred.

Responsibilities

Assists in organizing and composing the City Council agenda, packet materials and meeting minutes
Attends City Council and Public Financing Authority meetings in lieu of the Assistant City Clerk as required
Uses software to live stream City Council meetings and record actions taken
Edits, proofreads, and submits in finished form meeting minutes for City Clerk approval
Conducts follow-up actions taken by the City Council
Reviews and compiles City Council staff report information submitted by departments
Posts meeting agendas pursuant to State Law
Publishes public hearing notices and ordinance synopsis according to applicable codes and statutes
In the absence of the City Clerk or Assistant City Clerk, attends Agenda Review meetings with City Council, City Administration and department heads to review proposed agenda items
Interacts with departments to coordinate agenda preparation; makes revisions and adds documentation as required
May attend post-meeting briefings to discuss City Council action
Procures goods and services as needed
Acts as department records coordinator/manager
Performs notarial duties and certifies official copies of department records
Electronically records documents with the County of Orange
Administers oath of office
Assist Assistant City Clerk to oversee mandatory FPPC filings
Provides customer service at counter and over the phone in response to requests from the public and staff