Deputy City Clerk

City of High Point•High Point, NC

3d•Onsite

About The Position

The Deputy City Clerk is a senior administrative professional who performs complex and confidential duties essential to the effective operation of the City Clerk’s Office and the legislative process of the City Council. This position requires advanced technical proficiency; exceptional written, verbal, and presentation skills; and the ability to perform effectively in a fast-paced, high-profile environment while meeting strict statutory and organizational deadlines. The Deputy City Clerk exercises sound judgment and discretion and establishes and maintains credibility and trusted working relationships with the City Council, City staff, the public, and partner entities at the local, state, and federal levels. Work is performed under the general supervision of the City Clerk.

Requirements

Bachelor’s degree in Public Administration, Business Administration, or a closely related field and two to five (2–5) years of governmental experience; OR Associate’s degree with five to eight (5–8) years of experience; OR High school diploma or GED with eight (8) or more years of governmental experience.
Certified Municipal Clerk (CMC) and North Carolina Certified Clerk designation, or the ability to obtain both within three (3) years of hire.

Responsibilities

Attends City Council and standing committee meetings and prepares agendas and minutes, including transcription of proceedings when required; ensures follow-up on approved actions.
Evening meetings are required; occasional Saturday meetings may be required.
Prepares and provides public notice of meetings in compliance with the North Carolina Open Meetings Law.
Maintains official legislative records including minutes, ordinances, resolutions, and exhibit books.
Assists with preparation and distribution of City Council meeting packets.
Performs statutory duties of the City Clerk in the Clerk’s absence.
Signs, seals, and attests official City documents when authorized.
Maintains the Public Records Portal and processes public records requests.
Updates and maintains the City Charter and Code of Ordinances.
Prepares legal advertisements and public notices as required.
Processes nonprofit solicitation permits.
Performs notary services for City-related business.
Maintains Clerk and Council webpages.
Participates in special projects and performs other duties as assigned.
Ensures compliance with OSHA and City safety policies.