Senior Data Manager, Patent Paralegal

Guidehouse•Bethesda, MD

59d•$74,000 - $124,000•Onsite

About The Position

We are seeking a Senior Data Manager, Patent Paralegal to support the National Institutes of Health (NIH). This is a full-time position onsite at the NIH Office Bethesda, MD. What You Will Do: Work with the Annuity Management System (AMS) to create new user accounts, create and send out quarterly reminder reports to ICs for decisions due in next the year cycle, and perform general account maintenance. Record Drop Decisions in the system of record, and process Drop Reports and Patent Prosecution Change Reports. Work with the InstructCPI annuities system to create new user accounts, respond to data inquiry questions, and perform general account maintenance. Administer Annuities Invoice Processing including: Download of quarterly invoices (Quarterly Invoices, Settlement Invoices and No Pay (NP) invoices). Review of cumulative detailed report containing the listing of invoices to be paid, CAN, info, contract justification, and other data needed for each invoice. Prepare batches of invoices for payment and send to authority of record for processing. Assist the Annuities Administrator with the following tasks: Manual processing of auto notifications for patents. Monthly data inquiry emails. Response to urgent data inquiry requests. Upload of Pay instructions from ICs to CPI database. Upload of CPI's quarterly payment data to system of record. Add annuity related details (law firm-provided documents, bibliographic and comments) to the system of record and provide list of law firm documents and system of record reminders for upcoming annuities. Support patent- and annuity-related data entry and data quality projects and make appropriate entries in the system of record. Train and learn to perform duties in NIH Technology Transfer Systems (NIH TechTracS and ETT). Attend weekly and/or monthly meetings with the Program Leader to identify any issues. Specific weekly/monthly meetings may include: a status report on progress of work performed under this task order; suggestions for performance or work process improvement; direction of ongoing activities identification/resolution of problems or complaints; anticipated contractor absences; file checks; discussion of other records or management issues; and report of all activities performed during the previous month. Attend ad hoc meetings as directed by the Program Lead.

Requirements

A Bachelor's degree or an Associate degree plus TWO (2) years of experience or EIGHT (8) years of experience as a paralegal in lieu of Bachelor's degree.
Minimum of FOUR (4) years of experience as a paralegal
Ability to support senior-level staff and clearly relay concepts and information.
Must possess advanced computer skills, which include Microsoft applications. Advance experience with Excel and Adobe Acrobat, preferred.
Must be able to OBTAIN and MAINTAIN a Federal or DoD "PUBLIC TRUST"; candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse. Candidates with an ACTIVE PUBLIC TRUST or SUITABILITY are preferred.

Nice To Haves

Degree in paralegal studies, or a paralegal certificate (FOUR (4) year degree, plus a paralegal certification program)

Responsibilities

Work with the Annuity Management System (AMS) to create new user accounts, create and send out quarterly reminder reports to ICs for decisions due in next the year cycle, and perform general account maintenance.
Record Drop Decisions in the system of record, and process Drop Reports and Patent Prosecution Change Reports.
Work with the InstructCPI annuities system to create new user accounts, respond to data inquiry questions, and perform general account maintenance.
Administer Annuities Invoice Processing including: Download of quarterly invoices (Quarterly Invoices, Settlement Invoices and No Pay (NP) invoices).
Review of cumulative detailed report containing the listing of invoices to be paid, CAN, info, contract justification, and other data needed for each invoice.
Prepare batches of invoices for payment and send to authority of record for processing.
Assist the Annuities Administrator with the following tasks: Manual processing of auto notifications for patents.
Monthly data inquiry emails.
Response to urgent data inquiry requests.
Upload of Pay instructions from ICs to CPI database.
Upload of CPI's quarterly payment data to system of record.
Add annuity related details (law firm-provided documents, bibliographic and comments) to the system of record and provide list of law firm documents and system of record reminders for upcoming annuities.
Support patent- and annuity-related data entry and data quality projects and make appropriate entries in the system of record.
Train and learn to perform duties in NIH Technology Transfer Systems (NIH TechTracS and ETT).
Attend weekly and/or monthly meetings with the Program Leader to identify any issues. Specific weekly/monthly meetings may include: a status report on progress of work performed under this task order; suggestions for performance or work process improvement; direction of ongoing activities identification/resolution of problems or complaints; anticipated contractor absences; file checks; discussion of other records or management issues; and report of all activities performed during the previous month. Attend ad hoc meetings as directed by the Program Lead.

Benefits

Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Parental Leave
401(k) Retirement Plan
Group Term Life and Travel Assistance
Voluntary Life and AD&D Insurance
Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
Transit and Parking Commuter Benefits
Short-Term & Long-Term Disability
Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Care.com annual membership
Employee Assistance Program
Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
Position may be eligible for a discretionary variable incentive bonus