Senior Coordinator, Talent & Culture

Wiley • Saint Louis Park, MN

7d

About The Position

We're seeking a highly organized and detail-oriented Talent & Culture Senior Coordinator to support Wiley's Corporate VP of Talent & Culture. This role is ideal for someone who excels at operational excellence, thrives in a fast-paced environment, and wants to grow their career by gaining exposure to strategic HR work, executive recruitment, and culture transformation initiatives. You'll be the operational hub for a 25-person Talent & Culture organization during an exciting period as Wiley evolves from traditional publishing to an AI-forward research intelligence leader. Your ability to anticipate needs, manage complex logistics, and maintain exceptional attention to detail will enable senior leaders to focus on strategic priorities.

Requirements

• 2-4 years of experience in coordinator, executive assistant, or administrative support roles
• Experience coordinating complex calendars and managing competing priorities
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Professional presence and comfort interacting with senior executives and external stakeholders
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word)
• Experience with calendar management and scheduling tools
• Comfortable learning new systems (HRIS, ATS, project management platforms)
• Strong formatting and document preparation skills

Nice To Haves

• Experience in HR, Talent, or People functions is a plus but not required
• Proactive problem-solving: You anticipate needs and identify solutions before being asked
• Discretion and professionalism: You handle confidential information with maturity and sound judgment
• Adaptability: You stay calm under pressure and pivot gracefully when priorities shift
• Follow-through: You own tasks from start to finish and deliver on commitments
• Relationship building: You build rapport quickly and represent the team with polish
• Growth mindset: You're eager to learn and take on new challenges

Responsibilities

• Plan and execute quarterly team calls, including scheduling, logistics, technology coordination, and follow-up
• Coordinate team meetings and events, handling all logistical details
• Compile and format executive presentations and reports as directed
• Track action items and deliverables from key meetings
• Maintain team calendars and distribution lists
• Compile data and materials for leadership meetings and presentation
• Create and maintain organizational charts, process documentation, and resource libraries
• Handle ad hoc administrative tasks and special projects as assigned
• Manage complex calendar for the Corporate VP of Talent & Culture, including scheduling meetings, resolving conflicts, and optimizing time allocation
• Coordinate logistics for internal and external meetings, including room reservations, technology setup, and materials preparation
• Process expense reports and handle travel arrangements as needed
• Maintain confidential files and documentation with discretion
• Partner with the Head of Talent Acquisition to deliver exceptional candidate experiences for executive-level searches
• Coordinate interview scheduling across C-suite and board member calendars with meticulous attention to detail
• Serve as the primary point of contact for executive candidates throughout the recruitment process
• Manage all logistics for executive candidate visits, including travel arrangements, accommodations, detailed itineraries, and hospitality
• Ensure seamless communication and white-glove service for all executive candidates
• Track candidate progress through the recruitment pipeline and maintain organized records
• Serve as liaison for Talent & Culture vendors, coordinating meetings and processing invoices
• Track departmental expenses and maintain budget records
• Flag budget concerns or discrepancies to leadership
• Process purchase orders and manage vendor payment timelines
• Maintain organized vendor files and contract documentation

Benefits

• We offer meeting-free Friday afternoons allowing more time for heads down work and professional development, and through a robust body of employee programing we facilitate a wide range of opportunities to foster community, learn, and grow.
• We are committed to fair, transparent pay, and we strive to provide competitive compensation in addition to a comprehensive benefits package.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees