Senior Coordinator, Strategic Initiatives and Executive Support

Columbia University In the City of New York•New York, NY

46d

About The Position

Reporting to the Associate Director, Strategic Initiatives and Executive Support, the Senior Coordinator, Strategic Initiatives and Executive Support provides administrative support for presidential initiatives and other campus projects. The Senior Coordinator also provides executive support to the Chief of Staff and other senior staff in the Office of the President. The ideal candidate is highly motivated with extensive experience providing successful administrative support for complex projects and executive-level administrative support. The position requires flexibility, judgment, tact, timeliness, attention to detail, and the ability to multitask and to solve problems independently or with minimal direction.

Requirements

Bachelor's degree required-minimum two years of related experience.
Strong time management, verbal and written communication, and computer skills, proficiency with Microsoft Office, Outlook, Word, Excel, and PowerPoint, and comfort with learning project management tools.
Ability to work in a fast-paced, results-oriented environment.
Previous research experience in retrieving and compiling information from multiple sources.
Scheduling experience preferred.
Confidentiality, discretion, and good judgment are required.
Must be consistently punctual and able to accommodate a non-traditional work schedule, including flexible hours, evenings, and weekends as needed.

Nice To Haves

Prior experience interacting with senior management is strongly preferred.

Responsibilities

Provides reception and hospitality for the office, greeting high-profile guests, answering multiple phone lines, and relaying messages using sound judgment, ensuring the highest level of diplomacy and discretion.
Acts as back-up coverage for other administrative positions and duties.
Provides administrative support to the Chief of Staff, including scheduling meetings, arranging travel, and submitting expenses.
Prepares materials such as drafting correspondence and briefings, conducting research, creating and maintaining spreadsheets, and developing PowerPoint presentations, ensuring accuracy and University standards.
Provides administrative support for committees, task forces, and initiatives, as well as the planning and implementation of strategic projects to meet the needs of the University and the President.
Supports the development of committee reports, tracking sources, organizing research, and creating data visuals with the highest level of discretion, independent judgment, and professionalism.
Maintains detailed committee records, including contact lists, documentation, internal files, presidential archives, and a database of project plans.
Coordinates virtual and in-person committee meetings, assisting with scheduling, overseeing logistics, and liaising with various University departments.
As directed, interface with senior administrators, faculty, and various offices throughout the University to support committee agendas.
Other duties as assigned.