Administrative Coordinator, Workforce Development and Strategic Initiatives
About The Position
The Office of Workforce Development and Strategic Initiatives at Lasell University in Newton, Massachusetts seeks an initiative-taking and collaborative individual to assume the responsibilities of a 12-month full-time position as the Administrative Coordinator of Workforce Development and Strategic Initiatives to provide essential support to the Workforce Development, Conference and Event Services, and Strategic Initiatives teams. This role focuses on coordinating and executing day-to-day administrative tasks, maintaining organized systems, and ensuring smooth operations related to contracts, invoicing, payment collections, and event coordination. The successful candidate will join our growing departments and report to the Asst. Vice President of Workforce Development and Global Engagement. A limited hybrid work schedule is available.
Requirements
- Associate or bachelor’s degree preferred.
- 3+ years of administrative experience
- Exceptional oral and written communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational skills and attention to detail.
- Ability to consistently manage multiple tasks and meet deadlines.
Nice To Haves
- Experience with invoicing systems or event management a plus.
Responsibilities
- Assist with drafting and processing contracts and service agreements.
- Track contract status and follow up on outstanding items.
- Generate and send invoices; monitor payment status and follow up on collections.
- Maintain accurate records of financial transactions and documentation.
- Communicate and collaborate with university offices including but not limited to student accounts, payroll, accounts payable/receivable, and finance and operations.
- Support scheduling and logistics for workforce development programs, conferences, and workshops.
- Coordinate room reservations, equipment needs, and catering requests.
- Communicate with vendors and service providers to confirm arrangements.
- Assist with preparing materials for presentations and meetings.
- Input and update data in tracking systems and spreadsheets.
- Compile reports on program participation, event usage, and financial metrics.
- Respond to inquiries from external partners and internal departments.
- Manage each department’s information email address inbox.
- Provide timely updates and follow-ups on administrative requests.
- Consistent engagement in professional and courteous communication.
- Prepare, format, and distribute communications and marketing material both internally and externally.
- Schedule meetings, manage calendars, and coordinate logistics.
- Maintain organized digital and physical filing systems.
Benefits
- Lasell University offers a competitive salary and benefits package for eligible employees. This includes but is not limited to outstanding time off benefits, health, dental and vision insurance, a 403B with a matching contribution after one year of service, tuition benefits and more.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
101-250 employees
