Senior Coordinator, Project Admin

Denali Therapeutics•South San Francisco, CA

35d•$50 - $62

About The Position

Neurodegenerative diseases are one of the largest medical challenges of our time. Denali Therapeutics is a biotechnology company dedicated to developing breakthrough therapies for neurodegenerative diseases through our deep commitment to degeneration biology and principles of translational medicine. Denali is founded on the collaboration of leading scientists, industry experts, and investors who share the vision that scientific discovery energetically applied to translational medicine is the key to delivering effective therapies to patients. We invite you to consider an opportunity with Denali to help achieve our goal of delivering meaningful therapeutics to patients. The Senior Project Admin Coordinator, oversees activities for senior leadership, including managing complex calendars, organizing meetings, and arranging travel logistics. They serve as a primary point of contact for various meetings, events, presentations and projects.

Requirements

High school diploma or equivalent and 4+ years of administrative support experience required
Proven track record of supporting senior-level leadership
Demonstrated ability to handle sensitive issues and maintain the utmost confidentiality
Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact
Exemplary internal and external interpersonal and customer service skills
Ability to multitask, adapt to changing priorities and deadlines
Advanced computer skills and demonstrated experience with office software and G-Suite
Excellent verbal and written communication skills, including editing and proofreading
Growth mindset with interest and curiosity to learn new things
Ability to adapt to changes in a rapidly scaling organization
Excellent planning and organizational skills
Ability to take initiative and ownership of projects

Nice To Haves

Bachelor's degree
Biotech industry experience
Previous experience working for a global organization

Responsibilities

Confidentially coordinate activities for assigned members of Denali Senior Leadership. This includes management of a complex calendar(s) and organizing BOD, advisory and investor meetings when required.
Coordinate travel arrangements and associated logistics with shifting priorities and deadlines. Plan and organize meetings, prepare agendas, provide research and background information, create presentations and coordinate all logistics.
Represent Senior Leadership to external constituencies by serving as the primary point of contact and assessing requests and questions. Make autonomous, accurate and swift judgments, including forwarding questions and requests to other senior staff.
Prepare Senior Leadership for internal/external meetings by researching organizations and individuals, bringing together resources to aid in preparation, and compiling relevant materials.
Anticipate the business needs for Denali Senior Leadership and senior team by proactively formulating and evaluating solutions and/or recommendations to facilitate meeting deadlines and achieving goals.
Partner and coordinate hiring activities for the Talent Acquisition team, including: Maintaining a master calendar including, but not limited to candidates, hiring managers and Talent Acquisition staff. Coordinating travel arrangements and associated logistics, while navigating shifting priorities. Serving as a central point of contact for assessing requests and questions from candidates interviewing for role in various Denali business areas, and channeling requests to other team members as appropriate.
Compose correspondence. Develop, review, and edit presentations and documentation. Independently research and analyze associated issues and/or compile materials needed for presentation and/or decision-making purposes.
Manage multiple projects simultaneously. Anticipate and track initial dates, events, and associated action items; follow up with appropriate parties on behalf of supervisor to ensure deadlines are met.
Support event planning and execution.
Maintain accurate and timely recording of work time by clocking in and out using designated timekeeping systems. Adherence to company timekeeping policies, including rules regarding overtime, meal breaks, and reporting procedures for any discrepancies.