Senior Coordinator / Administrative Assistant ($38.03 - $46.35)

Irvine Company•Irvine, CA

49d•$38 - $46•Onsite

About The Position

The Senior Coordinator is a pivotal role that serves as a key operational partner, directly contributing to the success of the team. Reporting to the Vice President, Marketing, this position requires a highly dynamic individual with strong project management skills who can seamlessly pivot between detailed executive support, hands-on project coordination, and managing the team's operational budget and contracts.

Requirements

Demonstrated strength in project management with a proven track record of managing project timelines organizing workflows and driving initiatives to completion
Expert-level proficiency in Google Suite (Docs, Slides, Drive, etc.)

Nice To Haves

Bachelor's degree and/or equivalent experience
3+ years of progressive experience as an Administrative Assistant, Executive Assistant, or Coordinator role with demonstrated responsibility for budget and project support

Responsibilities

Coordinate all meeting logistics, including developing agendas, preparing materials, taking minutes, and tracking action items for team meetings and off-sites
Manage all general administrative duties, such as office logistics, supplies, equipment, and mail, to ensure a productive environment
Track project milestones, manage cross-functional dependencies, and prepare status reports to ensure timely project delivery
Oversee the team's operating budget, handle purchase orders, process invoices, manage expenses, and prepare financial reports
Identify and implement improvements to increase team efficiency, standardize documentation, and manage information flow
Effectively collaborate with cross-functional teams for alignment and manage relationships, contracts, and procurement with external vendors