Senior Administrative Coordinator

Samaritan Daytop Village•Queens, NY

10d•$65,000 - $85,000•Hybrid

About The Position

Senior Administrative Coordinator Samaritan Daytop Village provides life-changing services in mental health, addiction recovery, housing, and more to help individuals and families across New York rebuild their lives. We serve over 33,000 clients annually at more than 60 locations throughout the five boroughs, as well as Suffolk, Rockland, Sullivan, Westchester, and Ulster Counties. The Senior Administrative Coordinator leads a team of administrative coordinators while also providing direct executive support to senior leadership. This role manages workflows, organizes projects, and ensures smooth day‑to‑day operations across multiple business units. Acting as the key liaison between executives and support staff, the Senior Administrative Coordinator drives efficiency, fosters collaboration, and delivers high‑quality administrative services. Ideal candidates bring strong organizational skills, supervisory experience, and the ability to balance hands‑on executive assistance with team leadership .

Requirements

High School Diploma or GED required, with associate or bachelor's degree preferred
At least 3 years of experience providing direct support to multiple senior executives, preferably in a large multi-site non-profit organization
Minimum 2 years of supervisory experience
Strong skills in Microsoft Outlook, Word, Excel, and PowerPoint; experience with project management software a plus
Comfortable using technology and software tools to streamline workflows and manage tasks
Proven ability to handle confidential information with discretion
Excellent organizational, communication, and problem‑solving skills
Ability to balance hands‑on executive support with team leadership in a fast‑paced environment

Responsibilities

Supervise and guide a team of Administrative Coordinators (4), a Mailroom Clerk and a Receptionist
Ensure workloads are balanced and deadlines are met, incoming and outgoing mail is processed, and the front desk is operating well
Keep team projects organized and moving forward, while jumping in to help when needed
Set up and improve systems and workflows so tasks are handled smoothly and efficiently
Act as the go‑between for senior leadership and the admin team, making sure priorities are clear and communication flows easily
Provide direct support to executives with scheduling, correspondence, meeting prep, and handling sensitive information
Take ownership of complex or high‑priority projects, ensuring they’re completed on time and aligned with organizational goals
Maintain confidentiality and handle sensitive matters with discretion
Encourage a positive, service‑oriented team culture that values responsiveness and collaboration
Spot opportunities for staff development and support ongoing learning and growth
Regularly attend and support, or schedule admin coordinators, for offsite events such as Quarterly Management Meetings, Leadership Academy, and other events