Senior Contracts Administrator

AeroVironment • Dayton, OH

20h • Onsite

About The Position

The Sr. Contracts Administrator supports the mission of the AeroVironment Contracts Department by providing excellence in Contracts Administration to internal and external customers. One possesses knowledge and understanding of the full contracts lifecycle within the aerospace and defense industry. The Sr. Contracts Administrator supports the bid, capture and contract negotiation processes, and then ensures efficient performance throughout the life of each contract, supporting amendments and interpretations as necessary. Position Responsibilities Work closely with Operations, the Contracts team and their immediate management chain, as well as other functions including Sales, Strategy and Marketing, Finance, and the Legal team on bid and proposal preparation, contract negotiation, contract review and administration for new and sustaining products and services. Perform contract management and administrative duties throughout the contract lifecycle including, but not limited to, proposal review and preparation, leading pre and post award negotiations, executing contract modifications, initiating contract close-outs and providing overall contracts support to programs for complex, multi-year contracts Responsible for drafting, evaluating, negotiating various agreements such as, Non-Disclosure Agreements, Sales/Purchase Agreements, Subcontracts, Consulting Agreements, License Agreements, Master Agreements, and other Contractual agreements, such as FAR based contracts, OTAs, etc. Responsible for ensuring that agreements/terms and conditions comply with all applicable regulations and requirements, while also adhering to company policies and escalating questions or concerns to their leadership. Manage and monitors the performance of long-term contracts and agreements. Analyze and concisely summarizes contractual obligations, commitments, and performance for internal stakeholders. Analyze the impact of modifications and revisions to contract terms and prepares recommendations and risk reviews for management. Coordinate flow-downs of terms and conditions with all functional departments including program management, engineering, product support, finance, quality, supply chain management, manufacturing, as required. Assist other Contracts personnel in tasks as assigned. Supports Contracts leadership with data calls Maintain an accurate audit file for each contract which will include original contract, all correspondence, changes/deviations, modifications/amendments, clarifications, etc. Review uploaded contracts related data in business systems to ensure data is accurate and complete. Support maintenance and retrieval of contract documents/files and validated data, preparation of reports and participation in status reviews Other duties, as assigned

Requirements

• Associate and/or Bachelor degree in Business Administration is required or equivalent combination of education, training, and experience
• Minimum of 3-6 years' experience performing duties and responsibilities in an aerospace/defense/ government contracting environment
• Presently hold or capable of obtaining a U.S. Security Clearance (Secret, Top Secret Preferred).
• Current expertise in Federal and International regulations, and relevant legal concepts
• Significant experience in directly related International and DoD/Federal prime government contract administration/management.
• Entrepreneurial focus and ability to thrive and excel in a dynamic and technically focused environment.
• Proven Contract Drafting and Negotiation skills.
• FAR/DFAR knowledge; OTA knowledge, working knowledge of US Government acquisition laws and regulations
• Broad experience with a variety of contract types: firm fixed price, cost-type, commercial, non-commercial, production, development, and sustainment
• Experience with license, non-disclosure and teaming agreements
• Experience with the requirements of Truthful Cost or Pricing Data (ie FAR Part 15)
• Excellent interpersonal and communication skills (written, verbal, and presentation).
• Demonstrated capability working successfully in a collaborative environment that inspires confidence in co-workers and customers.
• U.S. Citizen, U.S. Permanent Resident (Green Card holder) or asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) required.
• Must be able to travel within the Continental U.S. and internationally when required
• ITAR Requirement: This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment’s determination that it will be able to obtain an export license in a time frame consistent with AeroVironment’s business requirements. A “U.S. person” according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15.
• Some positions will require current U.S. Citizenship due to contract requirements.

Nice To Haves

• Federal Contract Manager (CFCM) certified and Advanced Degree preferred
• Demonstrated ability to manage multiple tasks simultaneously without sacrificing quality or timeliness
• Provides the highest customer service experience to our domestic and international customers and internal customers
• Highly organized individual with the ability to conduct business in a professional manner.
• Demonstrates strong critical thinking, negotiation and conflict resolution skills
• Process-oriented, results and deadline-driven; Professional appearance and conduct at all times
• Displays strong initiative and drive to accomplish goals and meet company objectives
• Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company

Responsibilities

• Work closely with Operations, the Contracts team and their immediate management chain, as well as other functions including Sales, Strategy and Marketing, Finance, and the Legal team on bid and proposal preparation, contract negotiation, contract review and administration for new and sustaining products and services.
• Perform contract management and administrative duties throughout the contract lifecycle including, but not limited to, proposal review and preparation, leading pre and post award negotiations, executing contract modifications, initiating contract close-outs and providing overall contracts support to programs for complex, multi-year contracts
• Responsible for drafting, evaluating, negotiating various agreements such as, Non-Disclosure Agreements, Sales/Purchase Agreements, Subcontracts, Consulting Agreements, License Agreements, Master Agreements, and other Contractual agreements, such as FAR based contracts, OTAs, etc.
• Responsible for ensuring that agreements/terms and conditions comply with all applicable regulations and requirements, while also adhering to company policies and escalating questions or concerns to their leadership.
• Manage and monitors the performance of long-term contracts and agreements.
• Analyze and concisely summarizes contractual obligations, commitments, and performance for internal stakeholders.
• Analyze the impact of modifications and revisions to contract terms and prepares recommendations and risk reviews for management.
• Coordinate flow-downs of terms and conditions with all functional departments including program management, engineering, product support, finance, quality, supply chain management, manufacturing, as required.
• Assist other Contracts personnel in tasks as assigned.
• Supports Contracts leadership with data calls
• Maintain an accurate audit file for each contract which will include original contract, all correspondence, changes/deviations, modifications/amendments, clarifications, etc.
• Review uploaded contracts related data in business systems to ensure data is accurate and complete.
• Support maintenance and retrieval of contract documents/files and validated data, preparation of reports and participation in status reviews
• Other duties, as assigned

Benefits

• AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown.
• For more information about our company benefit offerings please visit: http://www.avinc.com/myavbenefits.
• We also encourage you to review our company website at http://www.avinc.com to learn more about us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree