Senior Contract Coordinator (Purchasing Department)

Berks County, PA•Reading, PA

42d•Onsite

About The Position

This position is responsible for performing a wide variety of duties to assist with the administration of agency programs. This position is primarily responsible for contract management, provider monitoring, evaluation of services for outcomes, improvement of efficiencies, customer service, liaison for provider online billing, and provider accountability.

Requirements

Bachelor's degree in Business, Accounting, Finance, Law, or closely related field, Master's degree preferred.
Three years of experience in a progressively responsible position with varied office management and staff work, preferably in a contract management role.
Any equivalent combination of education and experience that provides for the required knowledge, skills, and abilities.
FBI, State police, and ChildLine clearances
Considerable knowledge of modern office management methods.
Contract management and negotiating skills.
Considerable knowledge of child welfare programs, standards, and requirements, or willing to learn.
Knowledge of the principles and practices of governmental accounting statistics and public personnel administration.
Ability to plan, organize, and direct the work of others to accomplish contract monitoring assignments.
Ability to gather, assemble, correlate, and analyze facts and devise solutions to administrative problems.
Ability to comprehend program goals, objectives, and operations, and to relate these to administrative analysis.
Ability to develop and evaluate administrative policies and procedures.
Ability to exercise judgment and discretion in applying and interpreting departmental policies and procedures.
Ability to establish and maintain effective working relationships.
Ability to express ideas clearly and concisely, orally and in writing.
Ability to exhibit cultural competence and possess excellent written and verbal communication skills.
Knowledge of budgeting and procurement.
Physical presence in the office is required.
Ability to handle stress.

Nice To Haves

Master's degree preferred.

Responsibilities

Negotiate, draft, coordinate, and execute Placement, In-Home, and Independent contracts and school district Memorandums of Understanding (MOUs).
Monitor and audit contracted services to ensure standards and outcomes are being met. Develop and modify monitoring tools, when needed, for specific programs and services.
Schedule and plan budget/contract meetings. Responsible for ensuring seamless communication and coordination surrounding service delivery and provisions, and contract requirements.
Responsible for presenting at public hearings about agency service needs and existing service providers.
Conduct regular analysis of services and develop reports.
Assist with the completion of County-required forms for developing multi-year contracts and contract amendments.
Provide customer service and instruction regarding the online provider invoicing system.
Provide back-up to other positions, as needed.
Complete other duties and responsibilities as assigned.
Occasionally travel on an as-needed basis for training and to complete assigned duties.