Senior Contract Compliance Administrator

Sound Transit•Seattle, WA

1d•$81,000 - $155,000•Hybrid

About The Position

Under general supervision of the Manager-Procurement Services, provide technical expertise and assistance in the lifecycle of contracts, ensuring compliance with organizational policies, legal regulations and procurement standards. This role supports internal stakeholders by providing pre-procurement and post-award support to departments throughout the agency. Essential Functions The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties as listed and may be required to perform additional, position specific duties. In collaboration with PCA staff and leadership, develops, implements and administers initiatives to drive a positive procurement experience for the agency. Provide High-Level Guidance on overall Procurement Process; establishes guidance for contract administration, compliance controls, and ensures alignment with procurement rules and agency policy. Liaise with PCA Directors to support documentation of standard and processes. Track compliance findings and manage programmatic improvements and communications. Develop, maintain, and enforce agency-wide contract compliance policies and standards. Lead and facilitate weekly CoRA meetings. Designs contract data and reports for business units to convey contract status, expiration and burn rates. Provide reports as requested on any programs or projects, as assigned. Meet with departments or divisions at least monthly to review contract status reports. Perform invoice compliance reviews against contract terms. Manage and provide triage for the Contracts Help desk. Develop and review new and existing job aids and work instructions related to pre-procurement or post-award activities. Collaborate with procurement, legal, finance, and departments to align tools and resources that support business needs and strategic goals, as applicable. Communicate and document insight and recommendations on developing trends, risks, and opportunities for improvement. Develop and deliver training for staff and leadership on post-award compliance, risk mitigation, and documentation standards. Coordinate and communicate with PCD leadership to ensure programs are developed in alignment with Agency policies and expectations. Collaborate with project managers on needed or revisions to tools and resources. Lead process improvement initiatives to improve clarity and gain efficiency on processes and procedures. Ensure processes, policies and practices are interpreted and applied consistently and effectively. Leverage technology and work closely with project managers to develop, enhance, or maintain mechanisms for effective and efficient post-award contract management. Serve on or lead internal committees and projects as requested. Champion and model Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency. Contribute to a culture of diversity, equity and inclusion in alignment with Sound Transit’s Equity & Inclusion Policy. It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees. It is the responsibility of all employees to integrate sustainability into everyday business practices. Other duties as assigned.

Requirements

Bachelor's degree i n Business, Business Administration, Public or Non-profit Administration, Program Management, or closely related field.
Four years of experie nce in providing procurement support, preferrable in a public or private transit related organization
Or an equivalent combination of education and experience.
Independent judgment, strategic thinking, and problem resolution.
Principles of report preparation, interpretation and presentation.
Principles and practices of training development and delivery.
Policy, process and procedure development.
Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities.
Developing and overseeing a complex program that interfaces with multiple parts of the agency simultaneously.
Principles and application of critical thinking and analysis.
Ability to deliver clear and concise verbal or written communication.
Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, online storage, and financial software.
Principles of business writing and basic report preparation.
Principles of project management methodologies.
Ability to develop effective operating processes, procedures and work instructions.
Understanding of principles and practices of purchasing.
Strong relationship-building and management, and ability to positively influence the work of others.
Ability to sufficiently interpret and administer policies and procedures to discuss, resolve, and explain them to staff.
Interpret and apply applicable federal, state, and local policies, laws, and regulations.
Provide technical expertise and assistance in administering the program control functions for contracts, projects, and services.
Collect, evaluate, and interpret information and data from multiple sources.
Conduct research and analysis to provide appropriate recommendations based on the findings.

Nice To Haves

Understanding of basic contract terms and conditions.
Understanding of government procurement practices.

Responsibilities

In collaboration with PCA staff and leadership, develops, implements and administers initiatives to drive a positive procurement experience for the agency.
Provide High-Level Guidance on overall Procurement Process; establishes guidance for contract administration, compliance controls, and ensures alignment with procurement rules and agency policy.
Liaise with PCA Directors to support documentation of standard and processes.
Track compliance findings and manage programmatic improvements and communications.
Develop, maintain, and enforce agency-wide contract compliance policies and standards.
Lead and facilitate weekly CoRA meetings.
Designs contract data and reports for business units to convey contract status, expiration and burn rates.
Provide reports as requested on any programs or projects, as assigned.
Meet with departments or divisions at least monthly to review contract status reports.
Perform invoice compliance reviews against contract terms.
Manage and provide triage for the Contracts Help desk.
Develop and review new and existing job aids and work instructions related to pre-procurement or post-award activities.
Collaborate with procurement, legal, finance, and departments to align tools and resources that support business needs and strategic goals, as applicable.
Communicate and document insight and recommendations on developing trends, risks, and opportunities for improvement.
Develop and deliver training for staff and leadership on post-award compliance, risk mitigation, and documentation standards.
Coordinate and communicate with PCD leadership to ensure programs are developed in alignment with Agency policies and expectations.
Collaborate with project managers on needed or revisions to tools and resources.
Lead process improvement initiatives to improve clarity and gain efficiency on processes and procedures.
Ensure processes, policies and practices are interpreted and applied consistently and effectively.
Leverage technology and work closely with project managers to develop, enhance, or maintain mechanisms for effective and efficient post-award contract management.
Serve on or lead internal committees and projects as requested.
Champion and model Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency.
Contribute to a culture of diversity, equity and inclusion in alignment with Sound Transit’s Equity & Inclusion Policy.
It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
It is the responsibility of all employees to integrate sustainability into everyday business practices.
Other duties as assigned.

Benefits

Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.
Long-Term Disability and Life Insurance.
Employee Assistance Program.
Retirement Plans: 401a – 10% of employee contribution with a 12% match by Sound Transit; 457b – up to IRS maximum (employee only contribution).
Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.
Parental Leave: 12 weeks of parental leave for new parents.
Pet Insurance.
ORCA Card: All full-time employees will receive an ORCA card at no cost.
Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses.
Inclusive Reproductive Health Support Services.
Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you’ll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues.