Senior Conference Producer

George P. Johnson Experience Marketing•Los Angeles, CA

10d•$110 - $130•Hybrid

About The Position

Our Opportunity GPJ is hiring a Sr. Producer with large conference experience to join our growing team. This role is hybrid, requiring you to report on-site to one of the following office locations a minimum of 2 days/week:, Los Angeles, or San Francisco. Your Role You are responsible for overseeing the effective and efficient execution of timelines and budgets across all the different aspects of significantly larger and more complex projects. These projects could encompass both live and digital elements, requiring a creative approach while remaining flexible with regards to timing and budget constraints. Throughout the course of a year, you take ownership of entire projects or a portfolio of projects. This involves collaborating closely with various teams to ensure flawless concept development. Your role also involves keeping a close eye on the profitability of these projects and ensuring that our clients are highly satisfied with the outcomes. You play a crucial role in managing the client relationship, serving as a key advocate and point of contact at the appropriate level. Regularly providing updates to the Account Lead, you make sure to proactively address any issues or concerns that may arise, offering insights and working collaboratively to find solutions. You also provide input when it comes to event staffing and resourcing, working in conjunction with Department Managers and EP leaders to make informed decisions. Managing key vendor relationships is another crucial responsibility. This involves ensuring clear and efficient communication, overseeing the vendor RFP process if necessary, and addressing any issues that might come up. As projects near their conclusion, you oversee the closing and reconciliation process to ensure everything is in order for the overall event. Additionally, you provide guidance and mentorship to Event Managers, helping them navigate their respective responsibilities. A comprehensive understanding and effective management of all GPJ workflow processes is fundamental to your role. This enables you to successfully coordinate all aspects of these intricate projects, from conception to execution. Your Skills Basic awareness of GPJ and Project agency offerings and e xpert knowledge of end-to-end GPJ Event Production and project processes, with ability to train others Has successfully led many types of components Event experience: has managed or supported any budget - E.g., SC/SF - Experience leading events with $2m+ budget; will vary across clients Event attendance – has worked on an event with any number or attendees. E.g., Experience leading events with 2500+ attendees Some global experience is desired Experience working with Fortune 500 brands desired May have direct reports Basic awareness of GPJ and Project agency offerings Contribute to selling, planning, and developing work Able to lead and inspire a high performing kickass team (e.g., high trust, committed, effective conflict management, focus on accountability and results) Experience and confidence engaging and building respected, trusted peer-to-peer relationships with mid to senior level client side executives May help mentor / teach others on Event team Has overall ownership and management of master timelines / schedules Builds budgets/estimates (entire event); manages/reconciles budget (entire event / major component); directs / guides others to build, manage and reconcile budgets; providing oversight / accountability Understands and effectively manages / oversees key financial metrics (across all workstreams) Understands and takes effective steps to address impact of changes on project budget and financial metrics Able to proactively identify and elevate potential budget / financial issues, taking effective actions to address Understands and actively oversees key PO, reconciliation and invoicing processes Has ability to negotiate and identify SCORE; oversee and drive event team SCORE results Ability to understand on-site methodology, practices and requirements, as well as show and venue rules and regulations (if applicable). Strong proficiency in Google and Microsoft Office software. Previous experience with ERP, Project Management software, or similar tool is preferred Your Competencies Relationship Builder: Develop, maintain and strengthen partnerships with others inside and outside the client organization. Identify new stakeholders, manage client expectations, define new business opportunities and deliver against clients’ needs while skillfully balancing the needs of the client and those of the agency. Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport,: builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably. Accountable: Be accountable. Demonstrate accountability. Hold yourself and others to a high standard of work, that includes following set processes, achieving deadlines and operating within control systems. Own both success and failures, without blaming others. Create a culture of accountability in your teams. Follow through on commitments by your actions. You set the example for your team. Collaboration: Seek opportunities and takes action to ensure effective collaboration with the GPJ internal teams, other Project agencies, clients and partners. If responsible for leading people or a team, model this behavior for team and expect same behavior from employees. Solution Oriented: Even with tight project budget management practices, you focus on the desired outcome and are ready with multiple solutions in order to reach the end goal. Your Experience 10+ years of relevant experience in large conference production, live production, integrated production, account management, project management or similar. 4 Year College Degree; preferred in Marketing/Advertising/Event Management/Business Administration, Hospitality, Communications, or related field. Your Impact In your role, you will have influence and responsibility over: Project Launch & Resource Management Talent Development Fabrication & Graphics Estimating Change Order Management Procurement for Services Management, Delivery & Deployment Invoicing, Financial Reconciliation & Closing

Requirements

Basic awareness of GPJ and Project agency offerings and e xpert knowledge of end-to-end GPJ Event Production and project processes, with ability to train others
Has successfully led many types of components
Event experience: has managed or supported any budget - E.g., SC/SF - Experience leading events with $2m+ budget; will vary across clients
Event attendance – has worked on an event with any number or attendees. E.g., Experience leading events with 2500+ attendees
Able to lead and inspire a high performing kickass team (e.g., high trust, committed, effective conflict management, focus on accountability and results)
Experience and confidence engaging and building respected, trusted peer-to-peer relationships with mid to senior level client side executives
Has overall ownership and management of master timelines / schedules
Builds budgets/estimates (entire event); manages/reconciles budget (entire event / major component); directs / guides others to build, manage and reconcile budgets; providing oversight / accountability
Understands and effectively manages / oversees key financial metrics (across all workstreams)
Understands and takes effective steps to address impact of changes on project budget and financial metrics
Able to proactively identify and elevate potential budget / financial issues, taking effective actions to address
Understands and actively oversees key PO, reconciliation and invoicing processes
Has ability to negotiate and identify SCORE; oversee and drive event team SCORE results
Ability to understand on-site methodology, practices and requirements, as well as show and venue rules and regulations (if applicable).
Strong proficiency in Google and Microsoft Office software.
10+ years of relevant experience in large conference production, live production, integrated production, account management, project management or similar.
4 Year College Degree; preferred in Marketing/Advertising/Event Management/Business Administration, Hospitality, Communications, or related field.

Nice To Haves

Some global experience is desired
Experience working with Fortune 500 brands desired
May have direct reports
Basic awareness of GPJ and Project agency offerings
Contribute to selling, planning, and developing work
May help mentor / teach others on Event team
Previous experience with ERP, Project Management software, or similar tool is preferred

Responsibilities

Overseeing the effective and efficient execution of timelines and budgets across all the different aspects of significantly larger and more complex projects.
Collaborating closely with various teams to ensure flawless concept development.
Keeping a close eye on the profitability of these projects and ensuring that our clients are highly satisfied with the outcomes.
Managing the client relationship, serving as a key advocate and point of contact at the appropriate level.
Regularly providing updates to the Account Lead, you make sure to proactively address any issues or concerns that may arise, offering insights and working collaboratively to find solutions.
Providing input when it comes to event staffing and resourcing, working in conjunction with Department Managers and EP leaders to make informed decisions.
Managing key vendor relationships is another crucial responsibility. This involves ensuring clear and efficient communication, overseeing the vendor RFP process if necessary, and addressing any issues that might come up.
Overseeing the closing and reconciliation process to ensure everything is in order for the overall event.
Providing guidance and mentorship to Event Managers, helping them navigate their respective responsibilities.
Successfully coordinate all aspects of these intricate projects, from conception to execution.