SENIOR CLERK - 64029828
About The Position
This is a Career Service Senior Clerk position working in the Lee County Department of Health. The Senior Clerk position provides support to Healthy Start and Community Health. Incumbent performs clerical functions at both the Michigan and Pondella Clinics as needed and participates in clinic events that may require clerical personnel on evenings, weekends, and during regular business hours. This position has access to applicable information required to perform the job. Incumbent handles protected health information on a need-to-know basis following Department of Health and Information Security Policies, Protocols, and Procedures. Incumbent abides by state and federal laws governing health and personal information. Incumbent is responsible to maintain confidentiality, security, privacy, and integrity of protected health information.
Requirements
- Knowledge of general office procedures and practices.
- Knowledge of correct spelling, punctuation & grammar usage
- Knowledge of standard business formats & styles for letters & business forms
- Skill in operating a personal computer
- Ability to operate general office equipment
- Ability to follow office procedures & practices
- Ability to organize & maintain filing systems
- Ability to handle telephone calls in a courteous & effective manner
- Ability to communicate effectively verbally & in writing
- Ability to establish & maintain effective working relationships with others
- Ability to understand, interpret & apply applicable rules, regulations, policies & procedures
- Ability to prioritize individual workload
- Ability to frequently bend, kneel, reach, and sit or stand for long periods of time
- Ability to lift and carry up to 50 pounds as needed
- Ability to frequently use telephone, computer, copier and small hand tools, i.e.; stapler, scissors, etc.
- Ability to work with occasional loud noises
- Ability to locate information that is listed alphabetically & numerically
- Ability to follow instructions
- Ability to review data for accuracy & completeness
- Ability to work independently or with minimal supervision.
- Ability to work indoors with occasional temperature changes
- Experience working in an office, customer service, or clerical environment
- Experience using computers and basic office software (email, data entry systems, etc.)
Responsibilities
- Performs registration functions including but not limited to scanning id, insurance card, initiation of service form, and other forms.
- Complete financial eligibility process.
- Enters Healthy Start Prenatal and Postnatal screenings in system.
- Transfers immunization history in system.
- Assists doctors’ offices, hospitals, and other agencies with Healthy Start screening requests and questions.
- Sorts and distributes incoming mail to appropriate department.
- Files, makes copies, and prepares packets.
- Files documents in electronic filing system for retention.
- Assists department with projects as needed.
- Responsible for maintenance of contraceptive dispenser.
- Receives deliveries from vendors.
- Organizes and notifies departments of supply arrival.
- Responsible for closing the pedestrian gate every business afternoon.
- Assists county maintenance in the absence of facility personnel.
- Escorts shredding company throughout DOH Lee facility
- Attends required meetings and training and remains current of all policies and protocol.
- Completes weekly leave/attendance records and daily employee activity records (EARs) within required time frame.
- Performs other duties as assigned.
Benefits
- Annual and Sick Leave benefits.
- Nine paid holidays and one Personal Holiday each year.
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
- Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
- Flexible Spending Accounts.
- Tuition waivers.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
