SENIOR CLERK - 60022174

State of Florida • Gainesville, FL

32d • Onsite

About The Position

This is a highly responsible and professional position serving as the Senior Clerk within the Medical Unit. The ideal candidate will be a collaborative team player who works seamlessly across all sections within the program office. This role requires the use of independent judgment, a proactive approach to responsibilities, and exceptional attention to detail. If you are driven, organized, and thrive in a fast-paced environment, we encourage you to apply.

Requirements

• Knowledge of general office procedures and practices.
• Knowledge of correct grammar usage.
• Knowledge of basic arithmetic.
• Ability to prepare reports and correspondence.
• Ability to plan, organize and coordinate work activities.
• Ability to develop and implement office procedures.
• Ability to follow instructions.
• Ability to review data for accuracy and completeness.
• Ability to perform basic arithmetical calculations.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Two years of secretarial or clerical work experience.
• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.
• Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.
• A high school diploma or its equivalent can substitute for one year of the required work experience.

Responsibilities

• Coordinates outside consults, including scheduling, tracking and appropriate notifications. Coordinates with Security and Operations to ensure the patient is delivered to his outside appointments.
• Facilitates the processing of new admissions. Ensures Medical Information Sheet is included.
• Facilitates discharging of residents. Checks to ensure court orders are correct. Ensures Nursing is informed of discharge. Ensures discharge paperwork is completed by the physician and psychiatrist.
• Manages the resident traffic/movement to and from the Clinic for all “in clinic” appointments. Announces arrival of patients. Signs passes and receives charts as indicated.
• Ensures that all requested medical records are returned timely from living areas to the Clinic and secured in medical record room to ensure compliance with HIPAA and Center Policy #0510 and #3510.
• Ensures that all completed charts are returned timely to living area with Control board Operator acceptance of returned medical record in accordance with Center Policy #0510 and #3510.
• Assists outside vendors (ex. X-ray, neurology) in managing resident flow related to their services. Types new order requests for X-rays or ultrasound into the X-ray database as needed
• Performs other duties as assigned.

Benefits

• Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits.
• For a more complete list of benefits, visit www.mybenefits.myflorida.com.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED