.5 Senior Clerk Typist, Transportation Office, Salem Public Schools, Salem, MA [SY 2025-2026]

Salem Public Schools•Salem, MA

64d

About The Position

About Salem Public Schools, where belonging leads to opportunity. Salem is a small, diverse city with a proud maritime and immigrant history. Salem Public Schools is an urban public school district enrolling nearly 4,000 students in 11 schools. Our vision is to ensure that all students will be locally engaged, globally connected, and fully prepared to thrive in a diverse and changing world. We hold dear our core values of belonging, equity, and opportunity in everything we do. We seek individuals who are passionate about urban education and understand the urgency of improving student achievement for all students, regardless of ability, economic status, gender/gender identity, language, race/ethnicity, sexual orientation, or other backgrounds. We invite you to learn more about our strategic plan and core priorities on our website at https://salemk12.org/. What You'll Do: Serves as Secretary to the Transportation Manager, or designee and school bus staff; maintains confidential files; acts as receptionist, answers calls in a pleasant and efficient manner, answers questions regarding school busing matters or scheduling appointments with Transportation Manager, assists other staff members.

Requirements

High School diploma or equivalent
Second Language (Spanish) Proficiency, Required
Have a minimum of two years of successful experience in a related office position
Ability to be a self-starter
Proficiency with Google Suite, Microsoft Office, MAC, ASPEN, Transfinder and other systems used in the district
Ability to establish and maintain a positive and professional relationship with co-workers, students, parents, staff and visitors; cultural sensitivity and ability to relate well and effectively in a diverse workplace and with a diverse client population
Ability to operate and troubleshoot general office equipment (e.g., copier, fax, etc.)

Nice To Haves

Associate's Degree or Higher, Preferred
School Transportation experience Highly Desirable

Responsibilities

Performs general secretarial and clerical functions (e.g. answer phones, scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting site operations
Serves as receptionist; greets students, parents, staff and the public efficiently and courteously; answers or refers telephone and in-person inquiries; takes messages; promotes positive public relations for the district
Receives, processes and monitors bus applications from initial receipt through routing completion, inputting information into ASPEN and notifying school personnel and families.
Maintains a variety of files and records as assigned, such as riders lists, daily schedules, orders, bus enrollment, confidential special need student files and a wide variety of other files and records as assigned.
Assists with dispatching and communicates with school bus drivers, monitors, and vendors to get students to and from school safely on a daily basis.
Assists transportation team with planning efforts.
At the Direction of the Transportation Manager develops and implements proactive communications with families and school personnel including the use of district communication platforms and the district website.
Arranging transportation for field trip requests with vendors.
Managing out of district Mckinney Vento transportation requests.
Manages MFSAB reservations.
Assists with Parent Square notifications.
Additional duties as assigned.