SENIOR CLERICAL SUPERVISOR - SES - 64036855

State of Florida

1d • $42,000 - $43,778 • Onsite

About The Position

This position oversees clerical and health support aide staff in the
School Health unit.

Requirements

• Ability to independently prepare written materials
• Ability to organize workload and meet deadlines
• Ability to effectively communicate with staff and the public
• Ability to interact appropriately with others and to maintain effective working relationships
• Ability to adjust to changes in the work environment and responsibilities
• Ability to operate various office machines and equipment such as computers, copiers, fax machines, etc.
• Ability to plan and direct the work of others
• Knowledge of Microsoft Office Suite
• Proficiency with Microsoft Office products

Nice To Haves

• Supervisory experience
• Experience working with budgets and grants
• Experience and knowledge of childhood immunizations

Responsibilities

• Plans, directs and organizes the work of assigned clerical and Other Personal Services (OPS) screening staff to conduct health record reviews, track immunization compliance, assist in immunization and flu clinics and scoliosis screenings, provide growth, and vision screenings, and related duties in the School Health office.
• Examines procedures and recommends and implements changes to improve quality and efficiency.
• Completes annual performance evaluations, including 6-month review, for all direct reports.
• Completes position descriptions every three years for all direct reports.
• Evaluates staff based on established criteria by observing their performance and work product in various settings and meets regularly to ensure that established criteria are met.
• Supervises the compilation of data/preparation/distribution of the Annual School Health Services Report, The Annual Immunization Compliance Report, and forms/flyers utilized by the section.
• Coordinates mandatory Department of Health (DOH)-Sarasota orientation and training for clerical staff. Ensures that all new employees, clerical and non-clerical, receive needed keys, security codes, supplies and program information.
• Coordinates computer access with the school board and DOH-Sarasota Information Technology (IT) departments and trains or arranges for training of employees in related computer programs.
• Communicates program information to staff; discusses issues and problem-solves with staff on a regular basis, individually and as a group.
• Interviews, selects, and discharges employees or effectively recommends such actions.
• Verifies completeness and accuracy of subordinates' work.
• Develops and updates screening procedures, letters and forms as needed.
• Performs regular audits of screening documentation processes.
• Ensures screening results data entry and oversees the referral and outcome processes.
• Assists Nursing Program Specialist (NPS) with private school screening training annually. Contacts schools to determine interest, updates related letters and forms and assists NPS with training.
• Independently composes and/or type various correspondences including but not limited to memoranda, letters, and periodic reports.
• Provides for revisions/updates of various letters, forms, flyers, procedures, reports, and manuals used by the section.
• Organizes and maintains records, computer files, filing systems, and inventories.
• Ensures maintenance of inventory lists for screening equipment, phones, computers, printers, etc.
• Acts as secretary for the monthly Nurse/Team meetings, taking and distributing minutes.
• Ensures Input of Sarasota County Schools health services coding into HMS monthly for use in annual report.
• Oversight of purchasing and travel reimbursement procedures
• Works closely with the Information Technology (IT) Department of both Sarasota County Schools and DOH-Sarasota to ensure information entered into the computer system is able to be accessed for reports required by Florida DOH.
• Regularly reviews records entered into the computer system by Health Room Aides & Registered Nurses (RN) for completeness and accuracy.
• Reports to Health Room Aides and RNs any discrepancies she notes in their documentation in the computer system.
• Responsible for updates, additions and deletions of School Health Manual
• Updates School Health Website
• Update RN SharePoint site
• Provides reports and statistics.
• Monitors Sexual Risk Avoidance Grant
• Monitor finances and track purchases
• Run monthly time and grant finances for monthly reporting
• Track incentive items
• Assist in grant renewal material
• Participates in Management Team Meetings.
• Acts as Section Safety Officer

Benefits

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions
• Flexible Spending Accounts;
• Tuition waivers;

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed