Senior Cash Management Accountant

State of Virginia•Chesterfield, VA

51d•$65,600

About The Position

Monitor federal grants, contracts and financial aid programs for expenditures requiring reimbursement, on a routine weekly basis. Calculate available reimbursement and submit draw-down request. Prepare quarterly and annual required financial reports relating to program expenditures and authorizations, within 15 days of due date. Work close with Grant Manager and Principal Investigators to ensure expenditures are in compliance with agreements and discrepancies are corrected in a timely manner. Daily as needed, process electronic funds payment request for Federal Grants, Contracts and Financial Aid program drawdowns, via internet or manual Invoices. Ensure wire transfer request is properly coded and submit original to General Accounting for posting into Banner. Maintain log of incoming/outgoing wires processed by office, attaching copy of credit/debit advice. Maintain log of Revenue Refund Vouchers submitted to DOA for reimbursement. Review and approve expenditures charged to the University's Petty Cash account. Monthly, reconcile petty cash account and prepare request for reimbursement of petty cash expenditures, within 14 workdays after the previous month end. Perform unannounced, routine audits of university change funds twice a year. Prepare and submit adjusting entries related to petty cash expenditures, within one week of reconciliation. Prepare and submit the annual petty cash certification (GLA-103) to DOA. Submit all reconciliations for final review and approval. Daily, as needed, assist in the printing of local and emergency checks. Verify supporting documentation and signature authority. Print, sign checks, verify Banner fund, complete Treasury Office section on request and deliver prepared checks to Cashiers Office for distribution. Return distributed check documentation to office. Separate, DOA reimbursables, Petty Cash and true local check request and distribute/file accordingly. Maintain inventory and safekeeping of check stock and signature keys. Analyze and process electronic wire transfer request to/from University Bank accounts and vendors and process stop payment authorizations. Monitor, analyze and record incoming REDI VA (Department of Accounts EDI Payments). Accurately update Revenue Refund Voucher Logs as EDI payments are received. Prepare and submit journal entries and/or wire transfers with supporting documentation attached. Reconcile and ensure timely reimbursement of local I/P clearing account. Monthly, verify Local and State outstanding check listings. Process due diligence requirements for 6-month-old checks. Void checks for non-respondents and re-issue checks for respondents, once verified. Timely and accurately prepare and submit reports and payment per State guidelines for all University unclaimed checks and property to the State Treasurer. Investigate and look for opportunities to enhance office efficiencies. Explore alternatives and recommend changes to promote staff productive and/or internal controls. Draft desk procedures for changes that have been submitted and approved by Management. Take lead role in completing assigned special projects.

Requirements

Demonstrated ability to analyze, interpret and carry out complex fiscal policies and procedures, i.e. GASB, CAPP, AICPA, CFDA, NACUBO and OMB Uniform Guidance.
Demonstrated ability to prepare financial reports and statements.
Proficient in the use of PC applications, i.e. MSWord, Excel and Access.
Considerable knowledge of Generally Accepted Accounting Principles and Practices (GAAP), and pronouncements of the Governmental Accounting Standard Board (GASB), as they apply to Colleges and Universities.
Working knowledge of Fund and Grant accounting concepts and practices particular to Colleges and Universities.
Demonstrated ability to analyze, interpret, and apply complex policies and procedures; and prepare reports and statements covering complex financial data.
Demonstrated ability to work independently with moderate supervision as well as in a team environment and communicate effectively, both verbally and in writing.
Demonstrated ability to apply and adapt accounting principles and methods to a variety of agency or institution fiscal needs.
Some familiarity and/or experience with the Commonwealth of Virginia CAPP manual; and experience working with and/or some knowledge of the chart of accounts.
Knowledge of banking practices related to cash management is a plus.
Working knowledge of automated accounting systems and computer applications as a resource tool.

Nice To Haves

Bachelor's degree in accounting or possess and equivalent combination of education, training, and experience is preferred.
Demonstrated knowledge working with the Banner and Cardinal accounting systems is a plus.

Responsibilities

Monitor federal grants, contracts and financial aid programs for expenditures requiring reimbursement, on a routine weekly basis.
Calculate available reimbursement and submit draw-down request.
Prepare quarterly and annual required financial reports relating to program expenditures and authorizations, within 15 days of due date.
Work close with Grant Manager and Principal Investigators to ensure expenditures are in compliance with agreements and discrepancies are corrected in a timely manner.
Process electronic funds payment request for Federal Grants, Contracts and Financial Aid program drawdowns, via internet or manual Invoices.
Ensure wire transfer request is properly coded and submit original to General Accounting for posting into Banner.
Maintain log of incoming/outgoing wires processed by office, attaching copy of credit/debit advice.
Maintain log of Revenue Refund Vouchers submitted to DOA for reimbursement.
Review and approve expenditures charged to the University's Petty Cash account.
Monthly, reconcile petty cash account and prepare request for reimbursement of petty cash expenditures, within 14 workdays after the previous month end.
Perform unannounced, routine audits of university change funds twice a year.
Prepare and submit adjusting entries related to petty cash expenditures, within one week of reconciliation.
Prepare and submit the annual petty cash certification (GLA-103) to DOA.
Submit all reconciliations for final review and approval.
Assist in the printing of local and emergency checks.
Verify supporting documentation and signature authority.
Print, sign checks, verify Banner fund, complete Treasury Office section on request and deliver prepared checks to Cashiers Office for distribution.
Return distributed check documentation to office.
Separate, DOA reimbursables, Petty Cash and true local check request and distribute/file accordingly.
Maintain inventory and safekeeping of check stock and signature keys.
Analyze and process electronic wire transfer request to/from University Bank accounts and vendors and process stop payment authorizations.
Monitor, analyze and record incoming REDI VA (Department of Accounts EDI Payments).
Accurately update Revenue Refund Voucher Logs as EDI payments are received.
Prepare and submit journal entries and/or wire transfers with supporting documentation attached.
Reconcile and ensure timely reimbursement of local I/P clearing account.
Verify Local and State outstanding check listings.
Process due diligence requirements for 6-month-old checks.
Void checks for non-respondents and re-issue checks for respondents, once verified.
Timely and accurately prepare and submit reports and payment per State guidelines for all University unclaimed checks and property to the State Treasurer.
Investigate and look for opportunities to enhance office efficiencies.
Explore alternatives and recommend changes to promote staff productive and/or internal controls.
Draft desk procedures for changes that have been submitted and approved by Management.
Take lead role in completing assigned special projects.