Senior Business Manager

NEIU • Chicago, IL

12d • $67,000 - $77,000

About The Position

Under administrative direction, the Senior Business Manager oversees the fiscal management of Facilities Management’s Business and Utilities operations. The Senior Business Manager participates in the development and implementation of unit/departmental programs, objectives and long-range planning; prepares annual bid documents and contracts, and negotiates with vendors as needed; represents the department on various internal/external committees as required; and provides comprehensive reports and detailed analyses for administrative use.

Requirements

• A. Bachelor’s degree in accountancy, business administration, management, or a closely related field. OR B. Three (3) years (36 months) of work experience in accounting, business administration, fiscal management, or closely related experience. OR C. A combination of such education and/or work experience above totaling three (3) years (36 months), as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months) 60 semester hours or an Associate’s Degree equals eighteen months (18 months) 90 semester hours equals two (2) years (24 months) AND
• Two (2) years (24 months) of work experience in accounting, business administration, financial operations, fiscal management, or closely related experience, including one (1) year (12 months) of which is at a supervisory or administrative level.
• NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.
• This position requires a background check.

Responsibilities

• Develops supply and acquisition strategies for natural gas, electricity, supplies, parts, services, and other items.
• Prepares bid documents and contracts, negotiates with vendors as needed.
• Examines new contracts.
• Considers and implements strategies to ensure that the university is maximizing cost efficiency.
• Develops and implements energy conservation programs.
• Monitors P Card transactions, totals, and payments, for all Facilities Management card holders.
• Manages all Facilities Management budgets.
• Implements initial annual budget and all subsequent fund transfers and chargebacks.
• Monitors utility demand and usage levels.
• Develops and maintains utility expenditure records.
• Resolves billing and other discrepancies with utility vendors.
• Approves all department financial encumbrances and expenditures.
• Creates purchase orders and monitors and analyzes the expenditure of all funds to ensure cost effective and timely utilization.
• Prepares fiscal budgetary and special reports for Department Unit Heads, and provides comprehensive reports and detailed analyses for administrative use.
• Acts as the Department’s financial liaison with the Accounts Payable, Purchasing, Budget and other University Departments.
• Responsible for maintaining all financial records and files.
• Supervises the staff providing departmental support in the areas of: general administration, contractual services, reception, service requests and payroll.
• Develops and maintains office support policies and procedures.
• Acts as inventory manager for the Facilities Management office furniture.
• Orders keys, access, computers, etc. as needed for Facilities Management employees.
• Assists the Executive Director of Facilities Management and other supervisors in preparing special reports and executing special projects.
• Prepares presentations for Department’s Liaison Council meetings, New Employee Orientation, and other meetings as needed.
• Provides training support for technical and administrative staff in matters consistent with assigned job duties.
• Revises Department’s policies and procedures as needed.
• Other duties as assigned.
• Comply with local, state, and federal regulations as applicable to job duties.

Benefits

• University employees may be eligible for a variety of State of Illinois benefits. These benefits are administered through the Illinois Department of Central Management Service (CMS). Please visit our Employee Benefits page to learn more about our comprehensive benefits package including health, dental, and vision benefits, sick and vacation days, and participation in the State Universities Retirement System.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior