Senior Branch Administrator

ABM US•Woodbridge, NJ

3d•$80,000 - $80,000

About The Position

We are hiring a Senior Branch Administrator to provide general administrative and general accounting functions and support our operations in the Woodbridge, NJ area. Essential Job Functions Provide general administrative support to the Site. Perform general accounting functions including billing, A/R, new account setup and job costing. Monitor all incoming invoices and ensure proper coding for payables process, contact vendors when invoices are late to ensure proper payment during month expense was incurred. Gather semi-monthly timesheets from employees. Distribute paychecks to Branch employees. Complete work orders received from customers and provide follow ups when completed. Order office supplies and office equipment (laptop, cell phone, etc.) for the Branch through appropriate vendors. Run and enter annual inventory of all locations. Keep all subcontractor contracts and insurance up to date. Profit and Loss report running and auditing. Complete special projects as needed. Provide month-end financial closing support including tracking of revenue/costs and communication with regional controller. Track data and communicate findings with management team. Job duties or responsibilities may be modified as needed to reflect changing priorities and/or work conditions with ABM.

Requirements

Bachelor's degree preferred.
5-7 years of bookkeeping experience required.

Nice To Haves

Must have strong MS Word and Excel knowledge, as well as ability to learn proprietary software.
Industry experience preferred but not required.
Must be flexible and be able to multi-task.
Must have strong communication skills and be able to write business correspondence.

Responsibilities

Provide general administrative support to the Site.
Perform general accounting functions including billing, A/R, new account setup and job costing.
Monitor all incoming invoices and ensure proper coding for payables process, contact vendors when invoices are late to ensure proper payment during month expense was incurred.
Gather semi-monthly timesheets from employees.
Distribute paychecks to Branch employees.
Complete work orders received from customers and provide follow ups when completed.
Order office supplies and office equipment (laptop, cell phone, etc.) for the Branch through appropriate vendors.
Run and enter annual inventory of all locations.
Keep all subcontractor contracts and insurance up to date.
Profit and Loss report running and auditing.
Complete special projects as needed.
Provide month-end financial closing support including tracking of revenue/costs and communication with regional controller.
Track data and communicate findings with management team.