Senior Associate, Virtual Event Producer

AIPAC • Washington, DC

25d • $96,000 - $115,000 • Hybrid

About The Position

A major non-profit organization is looking for a Virtual Event Producer to join the Event Production, Programming & Technology team to oversee the development, coordination, and execution of virtual events via our in-house studio and control room. This individual will be responsible for leading content development and creative direction, managing budgets and logistics, handling technical setup and rehearsals, acting as Technical Director during broadcasts, and analyzing performance data for future improvements. The Virtual Event Producer will work closely within the Event Production, Programming & Technology team and outside partners to ensure that each event is executed flawlessly from conception to completion. To succeed in this role, the ideal candidate will possess strong attention to detail along with the ability to coordinate and manage the details of production effectively and efficiently. They’ll feel confident proactively tackling to-do lists while anticipating next steps within an event’s timeline. This candidate must thrive in a team-oriented environment and feel comfortable collaborating regularly with stakeholders.

Requirements

• 3 – 5+ years of experience in a broadcast studio as an Event Producer with focus on production.
• Experience with Zoom, Zoom webinar, and Wirecast (or similar technology) required.
• Full competency in Microsoft Office, and able to learn other internally used project management systems and file management applications.
• Must have strong file management skills.
• Outstanding communication and interpersonal skills.
• Confident working on multiple projects simultaneously.
• Superb attention to detail, and a “get it done” work ethic
• Ability to recognize high production values and maintain attention to detail across all tasks.
• Must be able to operate flexibly, find creative solutions, and adapt to changing circumstances
• Must be available for weekend work as major deadlines approach as well as work and travel on weekends for events.
• Please include links to virtual events as part of your cover letter and explain your role for each of them.

Nice To Haves

• Experience with virtual event platforms such as Brightcove, Castr, and Salesforce Marketing Cloud preferred, but not necessary, if candidate can demonstrate parallel knowledge with other platforms.
• Knowledge of Smartsheet is a plus.
• Knowledge of the U.S. political system, U.S.-Israel relationship and international affairs a plus.

Responsibilities

• Event Planning & Strategy Develop overall program and individual segments for hour-long, multi-segment virtual events that occur on a semi-regular basis.
• Collaborate with stakeholders and cross-functional team in the lead up to ensure event goals will be met with a high level of production.
• Direct development of graphics, including on-air graphics and physical sets, to ensure brand consistency and adhesion to best practices.
• Logistics & Coordination Create and maintain detailed event plans, including tech flows, rehearsal schedules, and production schedules.
• Arrange rehearsals with team of freelancers and in-house talent and other stakeholders ahead of broadcasts.
• Maintain relationships with bench of freelance AV crew to ensure proper staffing for each event.
• Live Event Execution Oversee the live broadcast as Technical Director/Show Caller: manage the flow of the program, work with Engineer to troubleshoot technical problems in real-time, and ensure a positive and professional user experience.
• Post-Event Analysis Track key metrics, gather attendee feedback, generate insightful reports, and use this data to optimize future events and demonstrate ROI.
• Technical Management Collaborate closely with Director of Event Technology to manage virtual event platforms such as Brightcove, Castr and Salesforce Marketing Cloud, ensuring there’s a broadcast solution for each type of production.

Benefits

• AIPAC is offering a competitive market base salary between $96,000.00 and $115,000.00 for the position.
• AIPAC also offers a competitive and comprehensive benefits package that contributes to employees’ overall total compensation package.
• We currently work remotely two days a week and in our offices the other three.
• AIPAC is an equal-opportunity employer.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed