Senior Associate, Events & Member Engagement

URBAN LAND INSTITUTE•Fort Lauderdale, FL

26d•Hybrid

About The Position

The Senior Associate is a professional position within ULI SE Florida/Caribbean. As an integral part of the ULI SE Florida/Caribbean team, the Senior Associate serves as a key professional liaison in support of ULI SE Florida/Caribbean initiatives, working closely with ULI headquarters, senior staff, and industry leaders. The Senior Associate is one of the faces of the ULI SE Florida that members call for assistance and information, so it is imperative that the Senior Associate be courteous and friendly. The Senior Associate directly supports specific ULI SE Florida/Caribbean events, committees, and initiatives. Strong Project Management skills including database management, volunteer engagement, marketing assistance, financial processes, follow-through and attention to details are important for success within this position. The ideal candidate will be comfortable working either remotely or in the office. ULI SE Florida/Caribbean has a physical office space and supports a balanced hybrid work model. However, in-person meetings and support of events will be required and the Senior Associate must be able to travel to ULI SE Florida events throughout the area. Meetings, events or programs may occur in the early mornings or evenings as well as during the standard workday.

Requirements

Two to five years of proven project, event, or office management experience, including creative problem solving.
Source venues and vendors, negotiate contracts and manage vendor relationships, set up vendor accounts including necessary billing information, and process payments for venues and vendors.
Strong organizational skills.
Collaborative, positive, and team oriented.
Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint), graphic design (Canva, InDesign) required.
Proficiency with database management.
Meeting and event coordination skills.
Demonstrated ability to initiate tasks and assume responsibility for them; work with minimal supervision in a high-production position; prioritize and reprioritize tasks as needed and handle multiple tasks concurrently and completely with responsible follow-through.
Self-motivated, agile, and entrepreneurial—demonstrating meticulous attention to both details and deadlines—in a dynamic work environment with many stakeholders and concurrent priorities/programs.
Professional oral and written communication and interpersonal skills to work with senior business and public sector executives.
Ability to provide courteous customer service and professional relationships with coworkers in a fast-paced environment.
Ability to attend early morning and evening events is required.
Ability to travel to events throughout the region.
Use of personal vehicle may be required for local travel.

Nice To Haves

BA/BS degree preferred.
CRM preferred.

Responsibilities

The Senior Associate’s program of work is expected to be coordinating and supporting committees and other senior staff to plan and execute ULI SE Florida/Caribbean events which includes three (3) large downtown forums, Members Only events, Leadership Initiative events, and development tours – and supporting logistics for the ULI SE Florida/Caribbean’s Leadership Institute, Florida Summit and Vision Awards programs. This year, we also will be hosting the 2026 ULI Fall Meeting so will have host committee staffing responsibilities. The assignment of committees, programs, and initiatives are subject to change.
The Senior Associate will work collaboratively with ULI headquarters and ULI SE Florida/Caribbean staff and communicate regularly with the chairs of the various committees and subcommittees in the Senior Associate’s assigned projects.
The Senior Associate will communicate directly with senior industry leaders participating in ULI SE Florida/Caribbean’s events and programs, general membership, prospects, sponsors, and partner organizations and work collaboratively with outside contractors, community partners, and regional ULI colleagues to support and assist in a customer service manner.
The Senior Associate will need the ability to understand the ULI SE Florida/Caribbean program of work and tie it to the overall Institute goals and priority focus areas.
Perform other duties and special projects as necessary.
Coordination assistance of the event planning, day of responsibilities, and post event closeout.
Manage small events independently (like Leadership Institute class days, Young Leader events, mentoring events, development tours)
Serve as a point of contact for assigned events, ensuring timely schedule and a smooth experience for attendees and guest speakers.
Registration assistance – nametag setup and oversight including customer service with greeting and assisting attendees with the event and questions.
Assist in creating small event budgets or tracking for larger ones including expenses, sponsorship, and registration income and track actual financials against the budget.
Help select and initiate contracting with venues and vendors through outreach and proposal comparison process. Set up vendor accounts including necessary billing information, and process payments for venues and vendors.
Coordinate and deliver event marketing including communications, website information, and social media.
Track and produce sponsor invoicing, benefit information, onsite benefit execution, and thank you correspondence.
Database maintenance – setting up events, entering complimentary registrations, updating contact info, pulling member and or prospect lists and as needed analysis.
Track speaker confirmation, obtain bio/headshot info, ensure marketing in place, communicate speaker logistics, arrange content preparation, coordinate AV, create PowerPoints, and manage AV onsite.