Donor Engagement & Events Associate

Intrepid Museum•New York, NY

About The Position

The Intrepid Museum seeks a Donor Engagement and Events Associate who will provide administrative, research, and event support for the Institutional Advancement team, working closely with the Vice President of Institutional Advancement, the Associate Vice President of Advancement Events and the Director of Major Gifts. This role supports the planning and execution of donor engagement, cultivation, stewardship, and fundraising events for the Intrepid Museum, while also assisting with day to day advancement operations and prospect research. The Associate plays a key role in ensuring seamless event execution and positive donor experiences.

Requirements

Bachelor's Degree from a 4-year college/university or equivalent combination of academic and work experience.
Minimum three years of fundraising experience, preferably at a cultural institution.
Experience working with a donor database, experience with Tessitura a plus.
Exceptional written, verbal, and interpersonal communication skills with the ability to interact with high-profile donors.
Highly organized with a strong sense of personal accountability and follow-through including a superior attention to detail.
Strong time management skills with the ability to prioritize tasks and meet multiple deadlines.
Ability to work weekends, holidays, and evenings as necessary.

Nice To Haves

Proficiency with fundraising and donor research tools such as Instrumentl and iWave, as well as an email marketing platform (e.g., Wordfly) preferred.
Working knowledge of HTML, or the ability to learn basic HTML, is a plus.
Familiarity with the New York City community and philanthropic environment will be an advantage.

Responsibilities

Provides administrative support to the Vice President of Institutional Advancement and the Director of Major Gifts, including scheduling, meeting preparation, donor correspondence, and database support.
Supports the AVP of Advancement Events in the planning, coordination, and execution of fundraising and donor engagement events, including the annual Salute to Freedom gala, Unstoppable Women fundraising event, and additional cultivation and stewardship events throughout the year.
Assists with event logistics such as guest lists, invitations, RSVPs, materials preparation, vendor coordination, and on site support.
Supports donor engagement activities including acknowledgments and routine donor communications.
Drafts and formats invitation language, event communications, and emails for donor outreach and engagement.
Conducts donor and prospect research and prepares briefing materials and summary profiles to support major gift and cultivation efforts.
Maintains accurate donor, prospect, and event records in the CRM system (Tessitura).
Provides general administrative and operational support to the Institutional Advancement team as needed.
Attends occasional evening and weekend events as required.
Performs other related duties as assigned.