Senior Associate, Events Management

The Rockefeller Foundation • New York, NY

12d • Onsite

About The Position

The Rockefeller Foundation convenes global leaders to tackle urgent challenges. The Senior Associate, Events Management, supports the Connected Leaders Platform (CLP) by planning and executing high-profile events in New York, Washington, DC, and occasional off-site venues. Reporting to the Director of Events Management, this role ensures events meet the Foundation’s standards for precision, hospitality, and sustainability. Beyond core responsibilities, the Senior Associate assists Special Projects & Partnerships (SPP) during key institutional moments, fostering collaboration across the CLP portfolio. This position is central to creating impactful convenings that advance the Foundation’s mission. Pay Range: $110,900 - $120,000. This represents the present low and high ends of the Foundation’s pay range for this position. Actual pay will vary based on various factors, including but not limited to experience. Work Schedule: This role is based in New York, NY, and required to be in the office Mondays through Fridays. The schedule allows flexibility depending on event needs, and occasional weekend work may be necessary.

Requirements

• Generally expected to have 5+ years of progressive experience leading event planning, production, stage management, show calling, broadcasting, or complex program management, with a proven record of delivering high-impact convenings.
• Bachelor’s degree or equivalent professional experience; advanced credentials in event management, production, or related fields are a plus.
• Demonstrated expertise supporting and leading live programs, hybrid events, cue-based productions, and multi-camera or broadcast-style programs; experience with executive-level or high-profile events strongly preferred.
• Adept at managing multiple priorities, timelines, and deliverables with exceptional attention to detail and follow-through.
• Outstanding written and verbal communication, with the ability to tailor messaging for diverse audiences and senior stakeholders.
• Proficiency with Microsoft 365 suite; working knowledge of Salesforce, Bizzabo, Monday.com, and other event/project management platforms is highly desirable.
• Hospitality-minded, service-oriented, and solutions-driven, with a proactive approach to anticipating needs and resolving challenges.
• Willingness and ability to travel domestically up to 20–25%

Responsibilities

• Lead end-to-end planning and execution of high-impact convenings, including executive meetings, multi-day gatherings, and hybrid events across New York, DC, and offsite venues, ensuring alignment with Foundation standards and sustainability goals.
• Serve as primary or co-production lead on event days, proactively managing logistics, guest experience, and program flow to deliver seamless and high-quality outcomes.
• Develop, refine, and implement comprehensive production materials (run-of-show, cue sheets, segment timing, backstage plans, technical notes), ensuring clarity and readiness for all stakeholders.
• Direct cue-to-cue rehearsals and collaborate closely with AV and technical teams to optimize timing, transitions, camera work, and streaming, anticipating and resolving complex production challenges.
• Provide real-time event leadership, including speaker liaison, backstage coordination, segment pacing, and show-calling, adapting to evolving needs and ensuring program integrity.
• Partner with Sustainable Operations to design and execute space planning, catering, and facilities logistics that support both event excellence and sustainability objectives.
• Oversee implementation and continuous improvement of event systems (Bizzabo, Monday.com, Box, Salesforce), standardizing templates and workflows to enhance efficiency and reporting.
• Manage event-related contracts, invoices, and vendor relationships, ensuring compliance with Foundation policies and effective stewardship of resources.
• Lead event data collection, post-event analysis, and feedback tracking, synthesizing insights to drive continuous improvement and inform strategic recommendations.
• Provide surge leadership for high-profile convenings led by Special Projects & Partnerships (SPP), ensuring consistent standards and seamless integration across teams.
• Collaborate with SPP and Connected Leaders Platform (CLP) teams to align planning, communication, and production practices, fostering a culture of excellence and shared accountability.
• Coordinate cross-team efforts for institutional convenings, ensuring Events Management and SPP operate in close partnership during peak periods.
• Prepare and present materials, production briefs, reports, and updates for senior leadership and internal stakeholders, tailoring communications to diverse audiences.

Benefits

• The Rockefeller Foundation offers a comprehensive and competitive benefits package that includes health insurance programs, tuition reimbursement and student loan repayment, a generous 401K, parental leave, and various forms of paid time off, all to help our employees feel energized, cared for, and engaged.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees