Events Project Management Consultant

AG Consulting Partners•Redmond, WA

4d•$95,000 - $105,000•Remote

About The Position

We are seeking a highly organized and detail-oriented Event Management Consultant to support a global technology company in executing high-impact internal events beginning January 2026 . This role will oversee end-to-end logistics, including venue coordination, vendor management, AV and catering planning, and stakeholder communications. The ideal candidate thrives in a fast-paced environment, excels at cross-functional collaboration, and has a proven track record of delivering seamless in-person experiences. Timeline: We are targeting a January 2026 start date , with client interviews anticipated in the last couple of weeks of December 2025. Work Location Flexibility: This role is primarily remote , though travel will be required to support onsite event execution. The ideal consultant will be comfortable with occasional travel as part of their engagement. As an Events Project Management Consultant for AG Consulting Partners, a typical day might include the following: Event Management: Responsible for general event management, including maintaining a shared Teams collaboration site and all associated event documentation. This includes workback schedules, event SharePoint, registration links, onsite contact lists, on-site event plans, OneNote meeting notes, production schedules, and event recap reports. Vendor Payment Coordination: Manage event budgets by location using Excel tracking. Oversee payments through Meeting Card, PO, or cross charge for each individual event and vendor (e.g., F&B, AV, venue). Ensure alignment with internal budgetary timelines, including accrual reporting and reconciliation. Communications and Meetings: Support weekly meetings and updates, vendor and campus coordination meetings, daily email communication, and Teams messaging. Service level expectations for updates or changes should be completed within 24 hours. Venue Coordination & Signage: Coordinate venue logistics, including printing needs for each event. Responsibilities include working from a standard workbook/template, creating name badges, and welcome signage. Assumes all graphic assets will be provided and printing will be sourced through an approved internal print vendor. AV Coordination: Coordinate audio-visual needs with the company’s on-campus AV supplier and a third-party production vendor (e.g., Eventions). Support includes session room setup, screens, microphones, and on-site tech logistics. Assumes full-time employee(s) will handle all speaker communications. Food and Beverage Coordination: Oversee F&B planning for each event, whether through a catering vendor or the company’s in-house catering services. Typically includes breakfast, lunch, beverages, snacks, and a light lunch for setup day. Responsibilities include menu recommendations, event flow planning, staffing coordination, and ensuring BEOs are accurate and complete. This job is for you if: You excel in collaboration. You thrive in team settings, effectively engaging with diverse groups to achieve common goals. You are adaptable and resilient. You embrace change, maintain composure under pressure, and navigate ambiguity with confidence. You have a keen attention to detail. You ensure accuracy and consistency in your work, understanding that precision is crucial in event planning. You possess strong problem-solving skills. You approach challenges analytically and creatively, persisting until you find effective solutions. You are an effective communicator. You convey ideas clearly and persuasively, both in writing and verbally, facilitating understanding and collaboration. You demonstrate leadership and influence. You can guide teams and stakeholders toward shared objectives, even without formal authority. You are data-driven. You analyze event performance and audience engagement metrics to optimize future strategies.

Requirements

5+ years of experience leading large-scale, high-profile corporate events with a strong strategic focus.
Experience working with executive leadership to align event strategies with business goals and stakeholder expectations.
Proven track record of managing budgets of $1M+ for large-scale corporate events, ensuring cost efficiency and high-quality execution.
Strong project management skills with the ability to oversee complex event timelines, logistics, and deliverables across multiple stakeholders.
Experience with event technology platforms , such as Cvent, Microsoft Teams, and virtual/hybrid event tools.
Ability to analyze event metrics and key performance indicators (KPIs) to measure success and optimize future event strategies.
Experience with audience engagement strategies , including interactive experiences, networking facilitation, and attendee journey mapping.
Ability to work in a fast-paced, high-pressure environment with multiple competing deadlines.
Experience managing external vendors and agencies , including contract negotiations, service agreements, and performance evaluations.

Nice To Haves

Recent Microsoft Experience: Two to three years of recent experience supporting Microsoft as a contractor or consultant.
Marketing Analysis Experience: Exposure to data-driven decision-making, campaign analytics, and performance measurement .
Passion for AI in Marketing: Interest in how artificial intelligence is transforming marketing strategies and customer engagement .
Familiarity with sustainability and accessibility best practices in event management.

Responsibilities

Responsible for general event management, including maintaining a shared Teams collaboration site and all associated event documentation. This includes workback schedules, event SharePoint, registration links, onsite contact lists, on-site event plans, OneNote meeting notes, production schedules, and event recap reports.
Manage event budgets by location using Excel tracking.
Oversee payments through Meeting Card, PO, or cross charge for each individual event and vendor (e.g., F&B, AV, venue).
Ensure alignment with internal budgetary timelines, including accrual reporting and reconciliation.
Support weekly meetings and updates, vendor and campus coordination meetings, daily email communication, and Teams messaging.
Coordinate venue logistics, including printing needs for each event.
Responsibilities include working from a standard workbook/template, creating name badges, and welcome signage.
Coordinate audio-visual needs with the company’s on-campus AV supplier and a third-party production vendor (e.g., Eventions).
Oversee F&B planning for each event, whether through a catering vendor or the company’s in-house catering services.
Responsibilities include menu recommendations, event flow planning, staffing coordination, and ensuring BEOs are accurate and complete.