Senior Assistant, Administrative - Attractions Operations

Universal Orlando•Orlando, FL

About The Position

JOB SUMMARY: Provides advanced administrative and computer support to Director and/or Assistant Director and their departments. MAJOR RESPONSIBILITIES: Initiate and follow-up on action items for new and/or routine projects, processes, and/or policies. Coordinates with other departments and/or external sources. Generates department correspondence and/or reports. Uses appropriate computer programs to analyze, compile, update and maintain department correspondence and/or reports. Disseminates data/information to the appropriate parties. Prepares expense reports. May create presentations and/or corresponding materials. Screens/prioritizes/directs incoming calls and mail/correspondence, taking appropriate actions as necessary. May maintain executive(s)’ and corresponding department’s calendars, coordinate meetings, and/or set appointments. Makes travel and/or training arrangements when necessary. Provides administrative support, direction, guidance, and/or training to department. Serves as a liaison with other departments in acquiring and maintaining technology, supplies, onboarding, work space coordination, sourcing and other logistical needs through standard UO/UPR procedures. Understands and actively participates in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities. Performs other duties as assigned.

Requirements

High school degree or GED is required.
2 to 5 years of administrative assistant experience preferred; or equivalent combination of education and experience.
Proficiency in MS Word and Excel required.

Nice To Haves

Bachelor’s degree is preferred.
Proficiency in MS PowerPoint and Outlook preferred.
Familiarity with UO systems is a plus.

Responsibilities

Initiate and follow-up on action items for new and/or routine projects, processes, and/or policies.
Coordinates with other departments and/or external sources.
Generates department correspondence and/or reports.
Uses appropriate computer programs to analyze, compile, update and maintain department correspondence and/or reports.
Disseminates data/information to the appropriate parties.
Prepares expense reports.
May create presentations and/or corresponding materials.
Screens/prioritizes/directs incoming calls and mail/correspondence, taking appropriate actions as necessary.
May maintain executive(s)’ and corresponding department’s calendars, coordinate meetings, and/or set appointments.
Makes travel and/or training arrangements when necessary.
Provides administrative support, direction, guidance, and/or training to department.
Serves as a liaison with other departments in acquiring and maintaining technology, supplies, onboarding, work space coordination, sourcing and other logistical needs through standard UO/UPR procedures.
Understands and actively participates in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities.
Performs other duties as assigned.