Senior Administrator- Construction Management

Turner & Townsend•San Francisco, CA

2d•$60,000 - $65,000•Onsite

About The Position

Turner & Townsend is looking for a Senior Administrator to provide support for our high-profile technology client. The role will support an Executive who leads various projects and oversees all aspects of management and development. This role will primarily be based in our client’s San Francisco office. However, some work in Turner & Townsend’s South Bay office will be required. The Senior Administrator will organize, coordinate executive outreach and external relations efforts, and oversee special projects. They will have the ability to work independently and must be able to work under pressure in a fast-paced environment and handle a variety of activities. The team is growing quickly and has many pressures resulting from this growth. This role is essential to ensuring they can continue to guide their teams to continued success. Key Objectives: Establish/continue and maintain streamlined processes to maximize efficiency, increase productivity, and free up the Executive’s time to focus on Management of Projects. Anticipate needs, pre-empt and resolve issues and prioritize tasks to proactively assist the Executive in managing their workload and meeting key objectives and responsibilities. Get to know the teams and vendors to build positive relationships. Contract Administrator Responsibilities: To do list. Keep and maintain a prioritized and current action item list for daily review with Executives Expenses entry, approvals and tracking. Calendar management. Schedule and accept meetings, conference calls, 1 on 1’s, incorporate travel time. Plan, coordinate and schedule staff meetings, team building events, visits from other staff and executives, lunches, dinners and off-site meetings. Travel coordination. Flights, car rentals, car services, hotels, travel reward programs, TSA pre-check. Correspondence, presentations, reports, meeting agendas, meeting minutes, templates, filing. File and folder management, document control, periodic ordering of plans for projects. Mail, sending/receiving packages, FedEx, UPS, printing, business cards. Track and manage all vendor onboarding. Vendor Management.

Requirements

5+ years of relevant experience
Strong problem solving skills coupled with a creative, positive, can-do attitude
Excellent people and communication skills, both internal and external
Independence and self-motivation
Prioritization, organization, time management and follow through skills
Computer, software and technology familiarity and aptitude
Written and verbal communication skills, accuracy and attention to detail
Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook and PowerPoint) and Google Suite of Applications Including Drive
Great with spreadsheets, formulas and numbers

Responsibilities

Keep and maintain a prioritized and current action item list for daily review with Executives
Expenses entry, approvals and tracking
Calendar management. Schedule and accept meetings, conference calls, 1 on 1’s, incorporate travel time
Plan, coordinate and schedule staff meetings, team building events, visits from other staff and executives, lunches, dinners and off-site meetings
Travel coordination. Flights, car rentals, car services, hotels, travel reward programs, TSA pre-check
Correspondence, presentations, reports, meeting agendas, meeting minutes, templates, filing
File and folder management, document control, periodic ordering of plans for projects
Mail, sending/receiving packages, FedEx, UPS, printing, business cards
Track and manage all vendor onboarding
Vendor Management