Senior Administrative Support Coordinator

Vividion Therapeutics, Inc • San Diego, CA

1d • $80,000 - $95,000

About The Position

Reporting to the Executive Assistant, this role provides essential administrative and operational support to senior leadership and contributes to maintaining an efficient, well-organized workplace. In addition to executive support, this position will manage key workplace operations to help ensure a productive and welcoming environment for employees and visitors.

Requirements

• Bachelor's degree or equivalent experience in administrative support, office operations, or a related field.
• 5+ years of experience in administrative, executive support, or office management roles; experience in biotech or pharmaceutical environments preferred but not required.
• Proficiency with Microsoft Office 365 Suite (Outlook, PowerPoint, Word, Excel, SharePoint).
• Experience with video-conferencing tools (e.g., Zoom, Microsoft Teams).
• Experience using travel booking and/or expense management systems (e.g., Concur).
• Ability to manage confidential information with discretion.
• Strong organizational and time-management skills, with the ability to prioritize multiple tasks.
• Demonstrated problem-solving skills and ability to work independently and collaboratively.
• Ability to build effective working relationships across various teams and levels.
• Strong written and verbal communication skills.

Nice To Haves

• experience in biotech or pharmaceutical environments preferred but not required.

Responsibilities

• Meeting & Event Coordination: Schedule and organize internal and external meetings, including reserving conference rooms, preparing agendas, supporting AV/VC setup, and coordinating catering needs.
• Travel Arrangements: Coordinate domestic and international travel, including flights, accommodations, and transportation, ensuring timely and accurate logistics.
• Communication: Serve as a primary point of contact for supported leaders, responding to internal and external inquiries with professionalism and discretion.
• Collaboration: Work closely with the Executive Assistant to the CEO to provide coordinated C-suite support, ensure appropriate coverage, and assist with special projects.
• Workplace Experience: Help maintain office spaces, conference rooms, and shared areas to ensure they remain clean, organized, and functional.
• Vendor Coordination: Communicate with building management and external vendors (e.g., facilities services, office supplies) to support daily operations.
• Visitor Experience: Welcome and support visitors, candidates, and external partners to ensure a positive and inclusive experience.

Benefits

• this position is eligible for target bonus
• long-term-incentives
• 401k retirement savings plan with company match
• a comprehensive benefits package which includes medical, dental, vision, life, and disability insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees