Senior Administrative Support Coordinator

Vividion Therapeutics•San Diego, CA

2d•$80,000 - $95,000

About The Position

Vividion is a next generation biotechnology company based in San Diego that is leveraging its proprietary chemical proteomics platform to conduct proteome-wide footprinting of drug-protein interactions with unprecedented breadth and precision. Our technology allows us to screen, identify and optimize novel drugs that selectively bind virtually any protein, including proteins previously considered “undruggable”. Our pipeline and emerging programs reflect a matured and productive platform capable of delivering first in class drugs utilizing novel mechanisms of action (allosteric inhibitors, protein-protein interaction inhibitors, functional activators, degraders etc.) against undruggable targets in the oncology and immunology space. We prize scientific excellence, creativity, team players and we are committed to continued innovation. We have worked hard to create a collaborative and dynamic work culture where your ideas and discoveries are valued and will have an impact. We are growing and there are opportunities for mentorship and career progression. Vividion has been recognized as a Top Workplace by The San Diego Union-Tribune from 2022 to 2025. Reporting to the Executive Assistant, this role provides essential administrative and operational support to senior leadership and contributes to maintaining an efficient, well-organized workplace. In addition to executive support, this position will manage key workplace operations to help ensure a productive and welcoming environment for employees and visitors.

Requirements

Bachelor's degree or equivalent experience in administrative support, office operations, or a related field.
5+ years of experience in administrative, executive support, or office management roles; experience in biotech or pharmaceutical environments preferred but not required.
Proficiency with Microsoft Office 365 Suite (Outlook, PowerPoint, Word, Excel, SharePoint).
Experience with video-conferencing tools (e.g., Zoom, Microsoft Teams).
Experience using travel booking and/or expense management systems (e.g., Concur).
Ability to manage confidential information with discretion.
Strong organizational and time-management skills, with the ability to prioritize multiple tasks.
Demonstrated problem-solving skills and ability to work independently and collaboratively.
Ability to build effective working relationships across various teams and levels.
Strong written and verbal communication skills.

Responsibilities

Meeting & Event Coordination : Schedule and organize internal and external meetings, including reserving conference rooms, preparing agendas, supporting AV/VC setup, and coordinating catering needs.
Travel Arrangements : Coordinate domestic and international travel, including flights, accommodations, and transportation, ensuring timely and accurate logistics.
Communication : Serve as a primary point of contact for supported leaders, responding to internal and external inquiries with professionalism and discretion.
Collaboration : Work closely with the Executive Assistant to the CEO to provide coordinated C-suite support, ensure appropriate coverage, and assist with special projects.
Workplace Experience : Help maintain office spaces, conference rooms, and shared areas to ensure they remain clean, organized, and functional.
Vendor Coordination : Communicate with building management and external vendors (e.g., facilities services, office supplies) to support daily operations.
Visitor Experience : Welcome and support visitors, candidates, and external partners to ensure a positive and inclusive experience.

Benefits

this position is eligible for target bonus
long-term-incentives
401k retirement savings plan with company match
a comprehensive benefits package which includes medical, dental, vision, life, and disability insurance

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